Summary of Tender: General Building Maintenance Services

Objectives

The primary objective is to appoint a qualified service provider to deliver comprehensive general building maintenance services at O.R. Tambo International Airport for a fixed term of four months. The contract aims to maintain facility integrity, ensure passenger and staff safety, and uphold operational standards through timely, cost-effective, and professionally executed maintenance interventions.

Scope of Work

The scope covers routine and reactive building maintenance across airport facilities. Specific works include, but are not limited to, tiling, flooring repairs, ceiling maintenance, painting, welding, and waterproofing. The successful contractor will be responsible for mobilizing resources, adhering to strict site safety protocols, managing subcontractors (if applicable), and delivering all works within the four-month contract period without price adjustments.

Technical Requirements

• Contractor Registration: Minimum CIDB grading of 4GB is mandatory.
• Compliance Documentation: Valid SARS PIN/CSD registration, COIDA Letter of Good Standing, bank solvency confirmation, and CIPC registration documents.
• B-BBEE Compliance: Submission of a SANAS-accredited verification certificate or a sworn affidavit proving BBBEE status.
• Health & Safety: Completion of an Occupational Health and Safety questionnaire, including policy documentation, training records, and risk management plans.
• Pricing Structure: All rates must be fixed for the full contract duration; no Consumer Price Index (CPI) or inflation adjustments are permitted.
• Evaluation Threshold: Bidders must achieve a minimum functionality score of 75 out of 100 points to qualify for financial evaluation.
• Submission Format: Electronic submission is mandatory. All returnable schedules, pricing forms, and supporting documents must be fully completed, signed, and submitted according to the prescribed template.

Skills Requirements

Key personnel must submit detailed CVs and certified qualification copies. Foreign qualifications require SAQA verification.

• Site Manager: Must hold a relevant NQF Level 6 diploma (e.g., Construction Management, Civil Engineering, Quantity Surveying, or Architecture) and demonstrate five or more years of experience in building maintenance or construction projects.
• Boiler Maker / Welder: Must possess a valid trade test certificate, relevant OHS training certification, and at least three years of specialized experience in boiler making or welding.
• Carpenter / Joiner: Must hold a valid trade test certificate, relevant OHS training certification, and at least three years of experience in carpentry and joinery.

Explanation of Unusual or Complicated Terms

• Functionality Evaluation: A technical scoring mechanism assessing a bidder's capacity based on key personnel experience, formal qualifications, and past project references. Achieving the 75-point threshold is compulsory; failure results in immediate disqualification before price consideration.
• 80/20 Preference Point System: A standard South African public procurement framework where 80% of evaluation points are allocated to the lowest compliant price and 20% to socio-economic goals, primarily B-BBEE status and ownership by designated groups (black youth, women, or persons with disabilities).
• CIDB 4GB Grading: A Construction Industry Development Board classification indicating a contractor's proven financial and operational capacity to execute construction-related projects valued up to R50 million.
• Fixed Pricing Clause: Contractual rates remain immutable for the entire four-month period. This requires bidders to accurately forecast all labor, material, and overhead costs upfront, eliminating post-award price renegotiations due to market volatility.