Objectives

The primary objective is to enhance the analytical capacity of the COSMOLAB facility at iThemba LABS. The acquisition aims to improve research efficiency by enabling rapid, on-site elemental analysis during field operations, providing researchers with immediate geochemical data to inform subsequent laboratory investigations.

Scope

The tender encompasses the supply, delivery, and warranty of a rugged handheld X-ray Fluorescence (XRF) mineral analyzer. The scope includes provision of necessary accessories, software integration, and adherence to South African public procurement regulations. Evaluation utilizes an 80/20 preference point system based on price and Broad-Based Black Economic Empowerment (B-BBEE) status. Awarded suppliers must be registered on the Central Supplier Database (CSD), maintain tax compliance, and submit mandatory standard bidding documents. Payment terms are set at 30 days from invoice receipt.

Technical Requirements

• Ruggedized handheld XRF analyzer specifically engineered for field mineral analysis.
• High durability rating resistant to drops, vibration, and shock (aligned with STD-810G standards).
• HERO detector window with pre-installed CRM and REE calibration protocols.
• Detection sensitivity preferably capable of identifying iron (Fe) at 30–50 ppm concentrations.
• Integrated optical camera with 640x480 resolution and 6x magnification.
• Built-in GPS functionality with external Bluetooth compatibility (Trimble standard).
• Cloud-based real-time data synchronization and management via ExTOPE Connect application.
• Included accessories: protective stand with radiation shielding, carrying holster, two rechargeable batteries, and charging unit.
• Mandatory documentation: detailed product datasheets, illustrated brochures with full specifications, and a minimum 24-month warranty.
• Delivery to iThemba LABS, Gauteng, with lead time specified as "as soon as possible".

Skills & Compliance Requirements

Suppliers must demonstrate proven capability in distributing specialized scientific instrumentation and maintaining strict compliance with national procurement frameworks. Required competencies include:

• Administrative proficiency in completing Standard Bidding Document (SBD) forms for bidder disclosure and preference point claims.
• Ability to verify and document B-BBEE status or provide legally binding sworn affidavits for qualifying enterprises.
• Tax compliance verification through official PIN validation systems.
• Technical support capacity to manage hardware warranties, software updates, and cloud-application integration.

Key Terms & Clarifications

• 80/20 Preference System: A public procurement evaluation model where 80 points are allocated to price competitiveness and 20 points to B-BBEE socioeconomic contribution levels.
• CSD Registration: A mandatory National Treasury registry required for all entities transacting with South African government organs; unregistered bids are automatically disqualified.
• CRM/REE Calibration: Analytical calibration using Certified Reference Materials and Rare Earth Elements to ensure high-precision elemental quantification in geological and mineral samples.
• ExTOPE Connect: A proprietary cloud platform enabling real-time data capture, remote synchronization, and collaborative sharing of XRF analytical results between field personnel and laboratory teams.