Tender Summary: Implementation of Highover Wildlife Sanctuary Phase 2

Objectives

The primary objective is to execute ongoing development and enhancement works at the Highover Wildlife Sanctuary. The project aims to improve the facility’s current condition through comprehensive building repairs, maintenance, renovation, and refurbishment, ensuring upgraded infrastructure, safety standards, and aesthetic presentation.

Scope of Work

The scope encompasses full construction and refurbishment services at a site located approximately 24.5 kilometres from the Richmond Central Business District. Key activities include:

• Structural alterations, demolition, and removal of existing fixtures and finishes.
• Masonry and brickwork sundries.
• Thatch roofing installation and repair, including fire-retardant interlays and treated eucalyptus battens.
• Carpentry, joinery, and ironmongery supply and installation.
• Plumbing, drainage, and sanitary fittings.
• Glazing, paintwork, and electrical installations.
• Provisional sums allocated for targeted thatched roof repairs and making good of damaged areas.

Technical Requirements

• Registration & Compliance: Bidders must hold a valid CIDB contractor grading of 2GB or higher and be registered on the National Treasury Central Supplier Database (CSD).
• Documentation: Submission of all mandatory Municipal Bidding Documents (MBD 1, 4, 6.1, 8, and 9), company registration proofs, tax clearance, COIDA letter, utility bills/lease agreements, and certified staff qualifications.
• Past Experience: Proof of successfully completing building repairs, maintenance, renovation, or refurbishment projects within the last five years, matching the scale and nature of this tender.
• Pricing & Valuation: Rates must be balanced; tenders with item rates differing by more than 20% from adjacent rates or exceeding 15% of the total tender sum may be rejected. All prices must comply with SABS 1200 measurement standards.
• Performance Monitoring: Contractors are subject to a municipal demerit system for non-compliance, which may affect future procurement eligibility. Monthly EPWP labour schedules must be submitted to trigger payment processing.
• Evaluation: A two-stage process requiring a minimum of 70 functionality points, followed by an 80/20 preference point system (80% price, 20% specific goals).

Skills and Personnel Requirements

• Site Agent: Must hold a minimum three-year Degree or National Diploma in Civil Engineering, Building, or Construction Management (LIC NQF 5) and be registered with a relevant professional council.
• Foreman: Must possess LIC NQF 4 qualification or Matric/N3 certification.
• Local Labour Priority: Unskilled workers must be sourced from the immediate community before external recruitment is permitted.
• Key Personnel Documentation: Certified CVs, identity documents, and professional registration certificates for all listed site management and supervisory staff must accompany the bid.

Explanation of Specialised Terms

• EPWP (Expanded Public Works Programme): A government initiative mandating public sector contracts to generate employment, provide training, and utilise local labour. Contractors must submit structured labour schedules to qualify for payments.
• CIDB Grading: The Construction Industry Development Board’s classification system that verifies a contractor’s financial and operational capacity to execute projects of specific monetary values.
• SABS 1200: A national standard specification for construction measurement and payment, commonly adapted for civil and building works to ensure uniform rate application and quantity verification.
• Demerit System: A municipal performance tracking mechanism where repeated non-compliance or poor service delivery results in negative scoring, potentially barring the contractor from future municipal tenders.