Objectives

The primary objective of this tender is to lease an existing office building measuring approximately 8,033 m², including 244 covered parking bays, on behalf of the Department of Cooperative Governance and Traditional Affairs in Mahikeng, for a period of 36 months. The aim is to secure suitable office accommodation that meets the department’s spatial, operational, and compliance requirements.

Scope

The scope of the tender encompasses:

• Leasing of an existing office building of approximately 8,033 m² in Mahikeng.
• Provision of 244 onsite parking bays.
• Lease duration of 36 months.
• Provision of space that complies with relevant standards, including layout, security, accessibility, and safety requirements.
• Potential modifications or refurbishments to meet departmental needs, including interior reconfiguration, security, and compliance standards.
• Adherence to specified technical and operational standards related to building safety, accessibility, and functionality.

Technical Requirements

The technical specifications for the leased property include:

• Building size of approximately 8,033 m² with designated office space.
• 244 covered parking bays.
• Compliance with the Occupational Health and Safety Act, Building Regulations, and Building Standards.
• Provision of secure, well-maintained, and accessible office space with appropriate partitioning, lighting, ventilation, and fire safety measures.
• Electrical installations must support office needs, including power points, lighting, and backup power provisions.
• Facilities for security, including escape routes, security systems, and fire prevention measures.
• Provision for water supply, sanitation, and waste management.
• Building must be located within reasonable proximity to transport routes and town center.
• Necessary certifications such as municipal zoning, fire clearance, electrical compliance, and proof of ownership must be provided.

Skills and Capacity Requirements

Potential bidders must demonstrate:

• Experience in leasing or managing large commercial properties, preferably government or institutional buildings.
• Capacity to undertake necessary refurbishments or modifications to meet departmental specifications.
• Ability to ensure compliance with all relevant legislation, standards, and safety regulations.
• Provision of qualified professionals for space planning, interior configuration, and project management.
• Financial stability and capacity to support the lease agreement and any required modifications.
• Knowledge of government procurement procedures and adherence to the evaluation criteria, including preference points for ownership, location, and specific goals.