Objectives

The primary objective of this tender is to lease approximately 800 square meters of office space in George for the Breede-Olifants Catchment Management Agency (BOCMA) for a fixed period of five (5) years. The goal is to secure suitable, high-quality office premises that meet the agency’s operational, security, accessibility, and infrastructural requirements.

Scope

The scope of work includes:

• Provision of office space in George, accessible 7 days a week, for approximately 60 employees.
• Office space must include meeting facilities, kitchen, storage, ablution facilities, and parking.
• Minimum of 800 m² with appropriate finishes, security, and compliance with relevant standards.
• Provision of secure parking bays, including covered and lockable garages, disabled parking, and on-site parking for staff and visitors.
• Office space must be in a generally safe, attractive, and clean environment, with emergency exits and fire safety measures.
• Building age should generally be between 10 to 30 years, with potential upgrades as needed.
• Maintenance, security, ICT infrastructure, and compliance with legal and safety standards are included within the scope.

Technical Requirements

The technical specifications for the office space include:

• Compliance with Department of Public Works specifications (DPW-11.1 (LS)) and SAPOA office grading standards.
• High-quality finishes, air conditioning, good lobby finish, and security features such as burglar bars and security alarms.
• Minimum of twenty (20) secured parking bays, including three lockable garages and two disabled parking spaces.
• Office partitioning with floor-to-ceiling walls, solid core doors (minimum 900mm), and quality locking mechanisms.
• Ceiling height of approximately 2.7 meters, with provision for network cabling and electrical infrastructure.
• Provision of lighting standards (minimum 4 x 58W double fittings, 50 lumens per square meter).
• Accessible toilet facilities for both genders, including disabled facilities, and a small to medium kitchen with hot and cold water supply and power points.
• Air conditioning systems with a remaining life expectancy of at least 5 years, maintained under a maintenance contract.
• Fire safety measures including extinguishers, alarm systems, and fire clearance certificates.
• Exterior window coverings (e.g., blinds, burglar bars) to regulate natural lighting and enhance security.
• ICT infrastructure provisions, including network trunking and secure server room arrangements.

Skills and Requirements

The bidder must demonstrate:

• Experience in leasing and property management, with at least two years of relevant experience supported by lease agreements or similar documentation.
• Capability to provide reference letters from previous clients, not older than five years.
• Ability to supply a building that is in existence, of A-grade quality, and compliant with all relevant standards and regulations.
• Provision of a detailed company profile reflecting experience, number of offices, parking bays, facilities, and relevant expertise.
• Proof of accreditation with relevant property management regulatory bodies and valid mandates if acting on behalf of the landlord.
• Financial stability demonstrated through recent audited financial statements showing a positive bank balance.
• Understanding of legal and safety standards, including Occupational Health and Safety Act, Building Regulations, fire safety, and environmental health requirements.
• Capability to undertake necessary upgrades, maintenance, and security arrangements as specified.