Objectives

To secure a qualified supplier for the timely provision of specified engine oil, ensuring uninterrupted port machinery operations while adhering to strict public procurement regulations, cost-effectiveness, and national transformation targets.

Scope

The tender covers the supply and delivery of forty (40) units of Disola M4015 engine oil, each with a 210-litre capacity. The successful bidder assumes full responsibility for transportation logistics and must provide all necessary resources to safely offload the goods upon arrival at the designated site. Contract adjudication follows an 80/20 weighting system favouring price competitiveness and Broad-Based Black Economic Empowerment (B-BBEE) compliance.

Technical Requirements

• Product Specification: Disola M4015 engine oil meeting approved industrial/marine standards.
• Packaging & Volume: Forty (40) units, 210 litres per unit.
• Logistics & Offloading: Supplier-managed delivery and complete offloading provisions upon site arrival.
• E-Pricing Mandate: All financial proposals must be submitted electronically via the designated supplier portal. Paper pricing is invalid. Every line item must be priced, and VAT registration status must be declared.
• Mandatory Compliance Documents: Valid Tax Compliance Status (TCS) PIN/certificate, B-BBEE verification certificate or sworn affidavit, completed SBD 1 and SBD 4 forms, anti-collusion declaration, breach of law declaration, and POPIA consent.
• Bid Validity: Sixty (60) business days from the closing date.

Skills Requirements

• Documented experience supplying industrial or marine lubricants to heavy industry, ports, or fleet operators.
• Competence in bulk liquid logistics, including hazardous material transport compliance and coordinated on-site offloading.
• Administrative proficiency to navigate electronic procurement systems, compile statutory compliance documentation, and maintain ongoing tax and transformation certification.
• Working knowledge of South African public sector procurement legislation, including anti-fraud, anti-collusion, conflict-of-interest protocols, and data privacy obligations.

Explanation of Unusual or Complicated Terms

• B-BBEE (Broad-Based Black Economic Empowerment): A South African policy framework that awards preference points based on a company’s ownership demographics, management control, skills development, and enterprise development initiatives aimed at redressing historical inequalities. Points range from 0 to 15 out of 20 available.
• DPIP/FPPO (Domestic Prominent Influential Person / Foreign Prominent Public Official): Individuals holding significant political, governmental, or corporate influence. Suppliers must disclose any commercial ties to these individuals to ensure transparency, prevent conflicts of interest, and comply with anti-corruption governance standards.
• TCS (Tax Compliance Status): An official confirmation issued by the South African Revenue Service (SARS) verifying that a supplier’s tax affairs are current. It is a mandatory prerequisite for participation in public sector tenders.
• POPIA (Protection of Personal Information Act): South Africa’s comprehensive data privacy legislation. It governs the lawful collection, processing, storage, and sharing of personal data. Bidders must explicitly consent to data processing for evaluation, contract management, and audit purposes.