Objectives

The primary objective of this tender is to appoint a qualified service provider to manage, implement, and coordinate a Food Nutrition and Developmental Programme in Sekhukhune District over a period of three years. The programme aims to contribute to poverty alleviation, promote sustainable livelihoods, improve nutritional status, and support developmental activities within vulnerable communities.

Scope

The scope of work includes:

• Management of food distribution through District Food Distribution Centres (DFDC) and Community Nutrition and Development Centres (CNDCs).
• Bulk procurement, storage, and timely delivery of food items to CNDCs.
• Provision of technical support, monitoring, and evaluation of programme activities.
• Development and submission of operational, procurement, and risk management plans.
• Coordination with local suppliers, farmers, NGOs, and cooperatives for procurement of fresh produce.
• Staffing CNDCs with qualified supervisors and cooks, ensuring compliance with minimum wage and safety standards.
• Reporting on financial and non-financial performance periodically to the Department of Social Development.
• Ensuring compliance with relevant policies, legislation, and programme guidelines.

Technical Requirements

The technical requirements for the successful bidder include:

• Legal and Administrative Compliance: Registration on the Central Supplier Database (CSD), tax compliance, and submission of all required documentation such as bid forms, disclosure forms, and preference claim forms.
• Experience and Track Record: Minimum of three years’ experience in managing food distribution or related programmes, with evidence of successful project implementation.
• Transport and Logistics: Availability of at least two roadworthy delivery vehicles (owned or rented) capable of transporting food items to CNDCs.
• Financial Capacity: Demonstrated financial stability with proof of funding or self-funding capacity, including bank statements or credit facility letters.
• Staffing: Appointment of qualified CNDC Supervisors and Cooks, with specified minimum qualifications, experience, and residing within the operational area.
• Infrastructure: Storage facilities of at least 680 m² compliant with Occupational Health and Safety standards.
• Food Package Specification: Delivery of specified food items, including maize meal, rice, beans, cooking oil, live chickens, vegetables, and other essentials, with adherence to quality standards and packaging requirements.
• Monitoring and Reporting: Regular submission of operational, financial, and performance reports, and participation in quarterly review meetings.
• Programme Implementation: Development of detailed plans covering procurement, logistics, staffing, and risk management, aligned with the Food Nutrition and Security Programme Guidelines.
• Compliance with Policies: Adherence to relevant legislation, policies, and programme guidelines, including labour laws, food safety standards, and social development policies.

All bidders must demonstrate capacity to deliver the programme effectively, ensuring food security, nutritional improvement, and community development within the stipulated three-year period.