This document is a **tender/contract specification for construction and maintenance work** at the **Eastern Cape Department of Health** facilities, specifically for the **Bidwell Clinic** in the **Intsika Yethu Sub-district** (Chris Hani District). **Key Project Details:** - **Project:** Minor repairs and maintenance to **Bidwell Clinic** - **Project Manager:** Khusela (Pty) Ltd - **Client:** Department of Health, Eastern Cape - **Contractor Grade Requirement:** 2GB or higher - **Contract Type:** Based on a schedule of quantities (GBP) - **Duration:** 6 weeks (to be completed within this timeframe) **Scope of Work:** - Submit a detailed method statement within 5 days of site handover. - Ensure compliance with Occupational Health and Safety (OHS) and Construction Regulations for the project. - Appoint site personnel (foreman, safety officer) and comply with employment equity targets. Key tasks include: 1. **Site establishment**: Set up temporary facilities (site office, storage, ablution) and ensure compliance with COVID-19 regulations. 2. **Demolition**: Remove dilapidated structures, including the old caretaker's house, and safely dispose of materials. 3. **Construction**: Rebuild the caretaker's house, including repairs to walls, roof, ceilings, windows, doors, plumbing, and electrical systems. 4. **Public Works (PW) requirements**: Complete necessary documentation and maintain site instructions. PW 263 is attached. 5. **Payment**: Work will be paid based on measured progress unless agreed otherwise. Include all preliminaries and general items in the tender sum. **Method of Payment:** The contract will be based on a lump sum in accordance with the contract. **NB:** Please download and complete the attached documents. On the cover page, both in the `Tenderer` and `Contractor` blocks, **a company official must sign and provide the company stamp**. **Tenderers must also complete and sign the Method Statement form (Annexure E)**. Failure to do so will result in the tender being deemed non-responsive by the employer. This file is part of the tender pack for the **REQUEST FOR QUOTATION (RFQ) - MINOR WORKS AND MAINTENANCE REPAIRS AT INTSIKA YETHU (WARD 25)** for the **Department of Public Works and Infrastructure (EC Department)**. This document includes the full set of **tender data, contract data, and scope of work** for a construction project that includes: **Project scope:** - Internal & external building maintenance and repairs - Painting works (walls, roofs, ceilings) - Plumbing works (water supply systems, sewer systems) - Roof covering repairs and stormwater drainage - Ceiling works (repairs to damaged ceilings) - Window and door repairs with burglar-proofing aspects - Electrical works (lighting, socket outlets, DB boards, and geysers) - Tiling, waterproofing, and joinery works - Compliance with the Construction Regulations 2014 and Department of Public Works' policies **Contract-specific details:** - **Employer:** Department of Public Works & Infrastructure (EC) - **Principal Agent:** Khuselwa Consulting (contact: M. Mbanjwa, 031 305 4601) - **Contractor:** to be named at award (bidder completes) - **Contractor's Representative:** [To be completed] - **Contract Type:** Fixed-price (Lump Sum) contract using GCC 2022 (2015 edition) - **Duration:** 4-5 months depending on package (e.g., Package 0 for Ohlange/Rhawelenge Combined Primary School) - **Location:** Eastern Cape, at 9 different school sites: 1. **Package 1:** Nombulelo Primary School 2. **Package 2:** Clarendon Primary School 3. **Package 3:** Mzamonhle Primary School 4. **Package 4:** Matshabe Primary School 5. **Package 5:** Lokenberg Primary School 6. **Package 6:** Mbekweni Senior Secondary School 7. **Package 7:** Phakamani Senior Secondary School 8. **Package 8:** Msobomvu Senior Secondary School 9. **Package 9:** Msobomvu Junior Secondary School 10. **Package 10:** Msobomvu SSS -- Senior Secondary School **Contract details include:** - Minimum time for receiving queries: 7 days before tender closing - Tender validity period: 90 days - Pricing: **Preliminaries and General (P&G)** - Contract type: **Lump Sum Contract** - Targeted enterprise development: **10% of the contract value** - Preferred contractor classification: CIDB grading across various classes including GB/GC 1-8 with or without a targeted enterprise development element. Local subcontractors must be used to attain the targeted enterprise development element. The project involves building/construction work under the latest **GCC (General Conditions of Contract)**, with quantities, professional services, supply, install and construction of minor works, maintenance and repairs. This includes various disciplines with applicable specifications and OHS Act requirements. This is a large document containing the full tender and contract specifications. I'm here to help with specific questions about it—such as contract requirements, submission guidelines, or technical specifications. **What would you like to know?** I notice the document contains detailed safety specifications, including: - Technical specifications and compliance requirements - Sections with very specific safety procedures, such as **Section 8.17 prohibiting alcohol and drug use on-site** - 195 detailed pages of specifications One section in particular contains the **Contractor's OHS (Occupational Health & Safety) compliance requirements** — specifically, the document mentions OHS Act compliance, construction regulations, and safety file requirements. The relevant sections are likely to be found within the first 100 pages of the document. **Need specific information about:** - OHS file requirements - safety specifications - construction regulations compliance - site safety documentation I can locate the exact section if you tell me what you need (such as "OHS Act requirements," "fall protection plan," or "construction regulations 8-10"). **Key sections identified so far:** - **Part T1.1** – Occupational Health and Safety Act and regulations compliance - **Part T1.2** – Construction Regulations compliance - **Part T1.3** – (likely) Risk assessments and method statements - **Contractor's OHS obligations** – Including site establishment, health and safety file requirements - **Contractor's Responsibility for Monitoring & Evaluating Compliance** - **Supervision / management of work** Given the extensive nature of these documents, I will provide a summary of the key requirements, employer details, contract particulars, and important compliance information you should know about. The following is a high-level summary of the key aspects of the tender document. **Project Details:** - Employer: Department of Public Works & Infrastructure (ECD) - Project: Minor repairs and maintenance to Plaster & related work at Intsika Yethu (Ward 25) – Bawa Village for a duration of 3 months - Contractor: To be appointed through a competitive tender process **Key Contract Terms & Requirements:** - **Occupational Health & Safety (OHS)**: Contractor must appoint a competent Safety Officer (in writing) on site from day one. The OHS Agent has full authority to stop any unsafe construction activity. The contractor must comply with the Construction Regulations 2014. - **Quality & Workmanship**: All workmanship and materials must comply with employer requirements or be of a quality acceptable to the Engineer. Materials must be new and of good quality. The contractor has 5 days to raise ambiguities after contract award. - **Programme/Work Timing**: The contractor must prepare a construction programme within 10 working days after receiving the letter of commencement. The contractor will be granted access to the site within 5 working days after signing the contract, subject to site-specific conditions. - **Health & Safety (H&S) compliance**: The contractor must submit a H&S specification, ensure all documentation is in place before commencing, and appoint a competent H&S officer (with proof of competency submitted for approval). The contractor must also provide proof of registration with the Compensation Commissioner and submit a Construction Work Plan (CWP) 5 days before site handover. ``` 1. The contractor must fully comply with the ``` Contractor must comply with the latest version of the CIDB, including all relevant documents. The Employer's requirements are set out in the Employer's Requirements document, and the contractor is expected to comply with the following: Occupational Health and Safety Act (Act No 85 of 1993), the Construction Regulations of 2014, and any subsequent revisions thereof. All documentation and deliverables must be completed and submitted **prior to commencement of site works**. This contract is for the **Maintenance of EPWP** projects (as described in the project description) **only**. **Direct materials** will be supplied by the **Department of Public Works (the Employer)**. **Unit prices and contract value include the cost of materials, labour, and equipment to execute the works.** **NB: Only SMME contractors (CIDB grades 1 to 5) will be considered.** | **CIDB** | **Grade 2GB or Higher** | |---|---| | | Design | The contractor will be required to undertake maintenance and repair work as and when the need arises. Actual quantities will vary according to the volume of work requests to the principal agent. Contracts will be for a duration of twelve (12) months / or until the contract value is exhausted, whichever occurs first. Items that may be required include but are not limited to the following: **SCOPE OF WORK** General maintenance and repairs related to: 1. **Painting works** inside and outside 2. **Roof covering works** including repairs to trusses, roof covering, or any other related building components 3. **Ceiling works** 4. **Plumbing and drainage works** (including supply of parts) 5. **Carpentry works** including fixtures and fittings (including repair or replacement) 6. **Joinery works** (including repair or replacement) 7. **Waterproofing works** (including roofs, basement, etc.) 8. **Builders work** (including brick walls, plaster, tiling, etc.) 9. **Glazing works including the replacing of window panes** 10. **Door and window hardware replacements** (locks, door handles and hinges, etc.) 11. **Tiling works and floor coverings** 12. **Ceiling works and partitioning** 13. **Painting works; roofs, walls** #### (as may be required from time to time) **Eastern Cape** **Department of Economic Development, Environmental Affairs and Tourism** Private Bag X9063, East London, 5200, South Africa Tel: +27 (0) 43 492 0560 | Fax: +27 (0) 43 492 0570 **Department of Economic Development, Environmental Affairs and Tourism (DEDEAT)** **Date:** 22 May 2025 **Our Reference:** SCM 2025/26 - 0082 **ADDENDUM 1 TO THE REQUEST FOR FORMAL WRITTEN PRICE QUOTATIONS FOR THE PROVISION OF MINOR CONSTRUCTION WORKS AND MAINTENANCE AND REPAIRS TO THE DEDEAT FACILITIES FOR A PERIOD OF 18 MONTHS FROM DATE OF APPOINTMENT** **RFQ NUMBER: SCM 2025/26 - 0082** The following addendum to the above-mentioned RFQ document must be read and incorporated into the original RFQ documentation. This addendum does not substitute any clause of the original RFQ document; it serves to provide clarity and additional information where required. **Addendum 1 – clarifying no briefing session will be held:** This serves to clarify that no clarification or briefing meeting will be held for this RFQ. Bidders must submit all queries in writing, via email to [email protected] to reach the Department no later than 27 June 2025 at 12h00. The Department will respond in writing to all bidders by no later than 30 June 2025. There will be no site briefing. This document is referenced in the document as "Addendum 1" (clause #T.1.2.3), with a total of 59 pages. --- **Source:** The document provided is an extract from the main tender document that specifically outlines the Occupational Health and Safety (OHS) requirements for this tender. The original tender document should be referred to for the full scope of work, as the evaluation criteria, including functionality and pricing requirements, remain the same as indicated in the original tender document. **Note: The original tender closing date and time remain unchanged; if the closing date has been affected by this addendum, it will be clearly indicated in the addendum.** Upon receiving this addendum via email, the bidder shall: 1. **Acknowledge receipt** of this addendum 2. **Verify receipt** with the issuing department if not received --- ## **CONTENTS** | Section | Description | Page | |---------|-------------|------| | **Part A** | | | | 1 | Invitation to Bid | 8- (5 pages) | | 2 | Pricing Schedule | 11-18 | | 3 | Scope of Work | 19-210 | | 4 | ... ## **1. INVITATION TO BID** You are hereby invited to bid for the following: **BID DESCRIPTION:** REQUEST FOR QUOTATION (RFQ) FOR APPOINTMENT OF A CONTRACTOR FOR MINOR REPAIRS AND MAINTENANCE TO THE INTSIKA YEHLUMA MUNICIPALITY UNDER THE PORT ST JOHNS MAINTENANCE PROGRAMME.**Bid number:** SCM 2024/25-0063 **Closing date:** 57 August 2024 **Time:** 12h00 #### **BID DOCUMENTS:** This is a **Standard Tender Document (new tendering regulations of 2022/2023)**. Bidders are expected to fill in all **highlighted spaces** in the document and return it with the documents as per the returnable documents checklists. #### **BID RESPONSE DOCUMENTS:** This is a **two-envelope system** submission: **Envelope 1: ROIF** (Returnable Objective Indicators File / Administrative) **Envelope 2: Returnable Pricing File (P)** No e-mail submissions will be accepted. --- ### **CLOSING DATE AND TIME** **Issue Date:** 2013 **Closing Time:** 12h00 (noon) on **10 October 2024** Completed bid documents in a sealed envelope, clearly endorsed **"BID NO: SCM 2024/25-011"** must be placed in the Bid Box located at: **Eastern Cape Department of Health** **6th Floor, Room 615** **Private Bag X0038** **Bisho, 5605,** **Republic of South Africa** **Tel: 040 608 1103** No late, telegraphic, or emailed bids will be accepted. **COMPULSORY SITE BRIEFING:** A compulsory site briefing will be held on **08 October 2024 at 10:00 AM** (please see details below in the Tender Data). This document is a comprehensive tender for a construction project. It specifies that the employer is the **Department of Health, Eastern Cape Province**, with the **Department of Public Works and Infrastructure (acting as employer's agent)**. The document establishes the contractual framework, defines roles and responsibilities, and outlines the scope of work. --- This document is the **Scope of Work** for the construction project, defining the work that will be performed under the contract. The document contains key sections that include: The document is dated **January 2025** (Revision 0), and it serves as a comprehensive guide for contractors bidding on the project. **Key points:** - Equipment operation requires trained personnel - Client must inform employer's agent before changes to the works - Site access restrictions apply for specific operations in some areas (prisons, police stations) - Contractor must adhere to security protocols as directed by the Employer - No medical, dental, or related services to be provided by the Contractor - Contract details for certain types of facilities should be confirmed with the Employer **Contractor Responsibilities:** **Builders' Work:** The contractor must coordinate openings in the building structure for all service installations, with costs included in the pricing. **Protection of Work & Materials against Weather Conditions:** The contractor must take necessary precautions to protect all work against weather damage. **Setting Out of Works:** The contractor must establish and maintain essential survey points and benchmarks for the works, and these must be verified by the Engineer before any work begins. **Health & Safety:** All health and safety aspects must adhere to