Objectives

The primary objective of this tender is to appoint a service provider to deliver a turnkey leasing solution for office space for the National Lotteries Commission (NLC) Head Office in Gauteng. The selected bidder will be responsible for sourcing, leasing, and managing the office premises for a period of five (5) years, ensuring the space meets operational, financial, and compliance requirements, including full facilities management, tenant installations, and furniture provision.

Scope

The scope of the tender includes:

• Provision of office space for the NLC Head Office in Gauteng for five years, with an option to extend for an additional five years.
• Selection of a landlord or facilities management provider to lease and manage the premises.
• Ensuring the premises are accessible via public transport and meet municipal approval standards.
• Maintenance and management of essential building systems such as electricity backup, plumbing, electrical systems, air-conditioning, fire safety, and water reserves.
• Provision of amenities including restrooms, server rooms, storerooms, boardrooms, and pause areas.
• Installation and management of security features including perimeter fencing, CCTV, access control, and alarm response.
• Provision of elevators in multi-story buildings and compliance with Occupational Health and Safety (OHS) standards.
• Inclusion of ICT infrastructure requirements, security measures, and building aesthetics.

Technical Requirements

The technical evaluation of proposed office spaces will be based on the following criteria:

• Experience in leasing corporate office accommodation (minimum 5 years).
• Demonstrated capacity to execute and deliver similar projects, including staff qualifications and organizational structure.
• Provision of five (5) reference letters from recent clients within the past five years.
• Physical suitability of the property, including location within 1 km of public transport, adequate parking (including accessible bays), security features, green building standards, and ICT infrastructure.
• Compliance with layout requirements, including split of restrooms, server rooms, storerooms, and boardrooms.
• Availability of separate male, female, and disabled toilets per floor.
• Building compliance with all OHS and municipal bylaws, occupancy certificates, and zoning certificates.
• Property suitability score must meet a minimum threshold of 70 out of 100 points.

Skills and Skills Requirements

The bidder must demonstrate:

• Extensive experience (more than 5 years) in leasing and managing corporate office spaces.
• Capacity to provide comprehensive facilities management, including maintenance, repairs, security, and compliance.
• Technical expertise in building systems, ICT infrastructure, and security management.
• Ability to coordinate tenant installations, furniture provisioning, and interior redesigns.
• Proven track record through reference letters and client testimonials.
• Qualified project/contract managers with at least 3-5 years of relevant experience.
• Staff organizational capacity, including core team CVs and an organogram.
• Knowledge of municipal regulations, occupational health and safety standards, and environmental sustainability practices.