Objectives

The primary objective is to establish a multidisciplinary panel of qualified town and regional planning consultants for a 36-month period. The panel will strengthen the municipality’s spatial planning and land use management capacity, facilitate catalytic and investment-ready development projects, promote sustainable spatial transformation and economic growth, support property development and land release initiatives, and enhance regulatory compliance and enforcement.

Scope of Services

Appointed consultants will provide comprehensive professional planning services, including but not limited to:

• Municipal & Strategic Planning: Preparation, review, and amendment of Spatial Development Frameworks (SDFs), Local Spatial Development Frameworks (LSDFs), precinct plans, urban design frameworks, and sector plans. Includes alignment with Integrated Development Plans (IDPs), stakeholder consultation, and GIS-based spatial analysis.
• Master Planning & Development Frameworks: Layout planning and concept formulation for office parks, industrial zones, residential developments, mixed-use areas, and tourism nodes. Includes infrastructure coordination, land capability assessments, and environmental integration.
• Feasibility Studies & Investment Packaging: Pre-feasibility and bankable feasibility studies, market analysis, financial modelling, socio-economic impact assessments, risk mitigation, PPP structuring, and preparation of investor-ready documentation.
• Land Development Applications: Township establishment, subdivisions, consolidations, rezoning, consent uses, and removal of restrictive conditions. Includes representation before the Municipal Planning Tribunal (MPT) and preparation of motivation reports.
• Property Development & Advisory: Identification and packaging of municipal land, development strategy formulation, land audits, highest-and-best-use analysis, and advisory on land disposal, acquisition, phasing, and urban regeneration.
• Project Design Support & Costing: Concept design coordination, bulk infrastructure assessments, preliminary costing, capital expenditure estimation, and scheduling with engineers, architects, and quantity surveyors.
• Enforcement & Compliance: Investigation and audit of illegal land uses, compliance assessments, enforcement reporting, legal compliance advisory, and court preparation support.
• Conveyancing & Land Transactions: Advisory on municipal land transfers, due diligence, title deed analysis, tenure regularisation, and property registration support.
• Property Evaluation & Viability: Market-based valuations, development yield calculations, comparative land value assessments, residual land value analysis, and investment return modelling.

All deliverables must be submitted in both hard copy and editable electronic formats, including inception reports, detailed project plans, draft/final reports, spatial/GIS outputs, feasibility reports, financial models, public participation reports, and council-ready documentation.

Technical Requirements

• Bidders must be registered on the Central Supplier Database (CSD) and the municipality’s supplier database.
• Tax compliance is mandatory, requiring a valid SARS PIN or Tax Clearance Certificate.
• Municipal rates and taxes must not be in arrears for more than 90 days.
• B-BBEE status must be verified using an accredited SANAS certificate or sworn affidavit to claim preference points.
• A comprehensive methodology/approach paper addressing all scope requirements must be submitted.
• Submission of prescribed municipal bidding documents (MBD forms) for tax clearance, declaration of interest, supply chain practices, and independent bid determination is mandatory.
• Bids must remain valid for 120 days post-closing. Successful bidders must sign a Service Level Agreement and provide performance security within 30 days of award.
• All intellectual property and project documentation generated under the contract will vest exclusively with the municipality.
• Attendance at a compulsory pre-bid briefing session is mandatory; failure to attend invalidates the bid.

Skills & Qualification Requirements

Evaluation follows a two-stage functionality assessment (minimum 70% required to proceed). Key personnel must hold relevant qualifications and professional registrations:

• Project Leader/Director: Must possess a recognised Town/Urban & Regional Planning qualification (Degree/BTech/Honours or National Diploma) and be registered in good standing with the South African Council for Town Planners (SACPLAN).
• Specialist Team Members: The proposal must demonstrate capacity across multiple disciplines, with points allocated for qualifications and statutory registrations:
  • Electrical Engineer (Masters/Degree or Diploma)
  • Architect/Architectural Technologist (Degree or Diploma)
  • Attorney/Conveyancer (LLB with High Court admission preferred)
  • Civil Engineer (Degree with ECSA registration or Diploma)
  • Economist/Economic Developer (Degree with EDCSA registration or Diploma)
  • Environmental Specialist (Registered Environmental Assessment Practitioner)
  • Land Surveyor (Registered with SAGI/SAGC or Degree holder)
  • Property Valuer (Registered with SACPVP)
• Company Experience: Minimum of one (1) relevant town and regional planning project appointment letter required, with higher scoring for five or more completed projects.

Note on specialised terminology: Bankable project documentation refers to financially robust, lender-ready project proposals that demonstrate viability, risk mitigation, and clear revenue streams to secure private or public funding. Residual land value analysis is a financial modelling technique used to determine the maximum land purchase price that allows a developer to achieve a target profit after accounting for all construction, servicing, and development costs. The 80/20 Preference Points System is a procurement evaluation method where 80 points are allocated for competitive pricing and 20 points for Broad-Based Black Economic Empowerment (B-BBEE) ownership targets.