Objectives

The primary objective is to appoint a qualified service provider to execute property maintenance and electrical upgrades at the Schweizer-Reneke Post Office. The appointment focuses on rewiring electrical systems, replacing outdated fluorescent lighting with energy-efficient LED fixtures, upgrading or replacing the distribution board (DB box), replacing burned cables and fittings, and issuing a statutory electrical Certificate of Compliance (COC).

Scope of Work

The successful bidder will conduct a comprehensive on-site assessment, perform all required electrical repairs and installations, and deliver a fully functional office space. The project encompasses complete rewiring, lighting retrofits, DB box modernization, and regulatory documentation. All works must be completed within three weeks of purchase order issuance at the designated post office facility.

Technical Requirements

• Compliance with SANS 10-400 building standards and applicable municipal by-laws.
• Adherence to SABS 0142 standards and the Electrical Contractors Board (ECB) code of conduct.
• Provision of a valid electrical COC following site assessment and installation completion.
• Pricing must be submitted exclusively in South African Rand (ZAR) and must be VAT-inclusive.
• Contract payment terms are set at 30 days from statement date.
• Bid validity period is fixed at 120 days from the closing date.
• Full compliance with the Occupational Health and Safety Act, 1993, and National Building Regulations, including submission of an Occupational Safety File.

Skills and Qualification Requirements

• Valid Construction Industry Development Board (CIDB) registration for electrical installations, minimum Grade 1EB, with active status and a valid Contractor Registration System (CRS) number.
• Active registration under the Compensation for Occupational Injuries and Diseases Act (COIDA) to cover employee workplace liabilities.
• Current tax compliance verification via SARS Personal Identification Number (PIN) or Central Supplier Database (CSD) registration.
• Demonstrated Broad-Based Black Economic Empowerment (BBBEE) compliance through a SANAS-accredited certificate, DTI certificate, or sworn affidavit (for EMEs/QSEs).
• Preference points awarded based on demographic ownership targets: at least 51% Black-owned, 51% Youth-owned, 51% Women-owned, and 1% Disabled-owned entities.
• Consortiums or joint ventures must submit consolidated BBBEE scorecards and clear lead partner agreements.

Explanation of Key Terms and Conditions

Gatekeeping Criteria: A mandatory preliminary compliance phase. Failure to submit required administrative, legal, or technical documents results in immediate disqualification before commercial or technical evaluation begins.

80/20 Preference Point System: The evaluation model allocates 80 points to price competitiveness and 20 points to socio-economic transformation goals. Bidders who do not meet specific ownership thresholds are not disqualified but receive zero points for the preference category.

COIDA: South Africa’s statutory workers’ compensation scheme. Active registration is mandatory to ensure financial coverage for employee injuries sustained during contract execution.

CIDB 1EB: A regulatory classification for electrical contractors handling small-scale projects. It verifies baseline technical competency, financial capacity, and adherence to industry oversight.

COC (Certificate of Compliance): A legally mandated document certifying that all electrical installations meet national safety and performance standards. It must be issued by a registered professional following inspection.