Provision of Enterprise Portable Document Format (pdf) and Digital Signature Solution

NRWDI/ICT/2025-20

See details below or the tender documentation

Tender Closed on: 2026-03-23 11:00

Computer Software Supply and License Management, Information and Communications Technology

Brits, Hartbeespoort, North West

The National Radioactive Waste Disposal Institute

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The National Radioactive Waste Disposal Institute Tenders

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Tender Number: NRWDI/ICT/2025-20
Department: National Radioactive Waste Disposal Institute (NRWDI)
Tender Type: Request for Quotation
Province: North West
Closing Date: Monday, 23 March 2026 - 11:00
Place where goods, works or services are required: Elias Motsoaledi Street Extension - R104 Pelindaba Brits Magisterial - Hartbeespoort - 0240
Special Conditions: N/A
ENQUIRIES:
Contact Person: Moses Shandukani
Email: [email protected]
Telephone number: 072-693-0381
FAX Number: N/A
BRIEFING SESSION:
Is there a briefing session?: NO Is it compulsory? NO
Briefing Date and Time:
Briefing Venue:

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to procure an enterprise-level PDF software and digital signature solution for NRWDI staff. The solution aims to enable staff to create, edit, secure, manage, and digitally sign PDF documents efficiently and securely, ensuring documents are accepted and enforceable across relevant industries.

Scope

The scope includes:

  • Provision of enterprise PDF management software with features such as creating, editing, converting, rearranging, and signing PDF documents.
  • Integration with an external digital signature solution to facilitate secure signing of documents.
  • Implementation of multi-license access for approximately 60 officials.
  • Delivery of the software solution, including licensing and necessary support, within urgent timelines.

NRWDI currently has no existing licenses and requires a comprehensive all-in-one PDF and e-signature solution to improve document security, management, and operational efficiency.

Technical Requirements

  • Software must support creation, editing, commenting, page rearrangement, page splitting, merging, cropping, and deleting pages.
  • Conversion capabilities between PDF and formats such as Word, Excel, PowerPoint, HTML, and JPG.
  • Features for securing PDFs, adding digital signatures, unlocking, protecting, and comparing documents.
  • Ability to integrate seamlessly with an external digital signature solution.
  • Multi-license support for at least 60 users with annual subscription.
  • Compliance with security standards and industry acceptance for digital signatures.
  • Urgent delivery timelines to ensure operational efficiency.

Skills Requirements

The successful service provider must demonstrate:

  • Proven experience in providing enterprise PDF management solutions and digital signature integrations.
  • Capability to deliver and support multi-license enterprise software within tight deadlines.
  • Ability to ensure software compliance with industry standards and security protocols.
  • Experience in implementing secure digital signature solutions compatible with existing and future workflows.
  • Technical expertise to support deployment, configuration, and user training if required.
  • Compliance with procurement regulations and mandatory requirements as specified in the RFQ.
This summary is AI generated. Download the tender documents for all the information.

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