Objectives

The primary objective of this tender is to appoint a qualified service provider for the comprehensive maintenance of elevator systems at OR Tambo International Airport over an eight-month period, ensuring uninterrupted, safe, and reliable passenger conveyance.

Scope

The scope covers the routine, preventive, and corrective maintenance of all elevators within the airport terminal. While detailed technical specifications are contained in the separate scope of work documentation, the contract requires the successful bidder to guarantee operational continuity, adherence to aviation safety standards, and rapid fault resolution throughout the eight-month term. All pricing is fixed and binding for the full contract duration, excluding VAT.

Technical Requirements

• Contractor Registration: Bidders must hold a Construction Industry Development Board (CIDB) grading of 4SI or higher.
• Pricing Structure: Rates must remain fixed, final, and binding for the entire contract period.
• Statutory Compliance: Mandatory submission of a valid COIDA Letter of Good Standing, SARS PIN, Central Supplier Database (CSD) registration proof, bank letter of good standing, and auditor-signed solvency letter.
• Insurance: Adequate insurance coverage must be secured and documented prior to contract execution.
• Project Planning: Submission of a comprehensive project plan outlining maintenance schedules, emergency response protocols, and resource deployment.
• Equipment Availability: Declaration of owned or leased plant, machinery, and specialized diagnostic tools required for elevator servicing.
• Evaluation Framework: Tenders are assessed using a functionality threshold (minimum 75/100 points), followed by price evaluation (80%) and socio-economic preference points (20%).

Skills and Personnel Requirements

The tender mandates strict qualification and experience criteria for key personnel, scored under a functionality evaluation system:

• Site Supervisor (1 required): Must hold an SAQA-accredited N5 certificate or higher in Mechanical/Electrical Engineering or Management, plus an Occupational Health and Safety (OHS) certificate. Requires a Trade Tested Lift Mechanic certificate, minimum five years’ experience in lift maintenance/installation, and at least two years of supervisory and OHS experience.
• Lift Mechanics (1 required): Must possess an SAQA-accredited Trade Tested Lift Mechanic certificate and an N5 qualification or higher in Electrical/Mechanical/Engineering studies. Requires minimum three years’ experience in lift maintenance/installation and one year of OHS experience.
• Competent Electrician/Operator/Assistant (1 required): Must hold a Trade Tested Lift Mechanic certificate or Electrical/Mechanical trade test. Requires minimum two years’ experience maintaining electrical or mechanical equipment.
• Company Track Record: The bidding entity must demonstrate at least six years of experience in elevator-related works. Additionally, bidders must submit at least two client reference letters for projects valued at R4 million or more each, covering installation, modernization, refurbishment, or maintenance.

Explanation of Unusual or Complicated Terms

• CIDB Grading 4SI: A South African construction industry classification indicating a contractor's capacity to execute specialized installations and services up to a prescribed financial limit.
• COIDA Letter of Good Standing: A compliance certificate issued under the Compensation for Occupational Injuries and Diseases Act, confirming the employer meets statutory workplace injury compensation obligations.
• SARS PIN: A unique tax identification code issued by the South African Revenue Service, used to verify a company's current tax compliance status.
• B-BBEE: Broad-Based Black Economic Empowerment, a South African legislative framework designed to advance economic participation and ownership representation among historically disadvantaged groups.
• 80/20 Preference Point System: A public procurement scoring model where 80% of the total evaluation points are allocated to competitive pricing, and 20% are awarded for meeting specific socio-economic transformation goals.