Objectives

The primary objective of this tender is to secure office accommodation for the Commission for Gender Equality (CGE) in Kimberley, Northern Cape Province, for a duration of 36 months. The selected service provider will facilitate the leasing and management of suitable office space that meets the CGE's operational needs, ensuring a conducive environment for its mandate to promote gender equality and monitor policies related to gender issues.

Scope

The scope of the tender includes:

• Provision of office accommodation located within the Kimberley CBD, preferably close to public transport facilities.
• Leasing of a property with a minimum gross leasable area of 250 m².
• Management of the property, including external maintenance, security, and cleaning services (inside cleaning will be managed by the CGE).
• Ensuring the premises comply with legislative requirements, accessibility standards, and municipal support services.
• Implementation of facility management services, including security, cleaning, maintenance, and support staff management.
• Provision of a turnkey solution that encompasses sourcing, managing, and implementing the office setup.

Technical Requirements

The technical specifications for the office accommodation include:

• Location within 3 km radius of Kimberley CBD with proximity to public transport routes (buses, taxis).
• Property ownership or signed deed of sale, with a minimum of 250 m² GLA.
• Property must meet all legislative compliance requirements, including safety, accessibility (disability-friendly facilities), and municipal services.
• Availability of parking bays (minimum 9 bays), preferably basement or carport parking.
• External support services such as security (PSIRA registered) and cleaning (compliant with sectoral wage determinations).
• Provision of a maintenance plan covering routine, preventative, and reactive maintenance, with clear responsibilities and response times.
• Demonstration of a facility management team or outsourcing arrangements with relevant experience and qualifications.
• Site inspection to verify property boundaries, security, cleanliness, and accessibility features.

Skills Requirements

The skills and qualifications required from the service provider include:

• Facility Management Expertise: Proven experience in managing office facilities, including security, cleaning, maintenance, and tenant relations.
• Property Sourcing and Management: Ability to source suitable properties, negotiate leases, and ensure compliance with legislative and municipal standards.
• Technical Skills: Knowledge of building maintenance, security protocols, accessibility standards, and municipal service management.
• Team Management: Capability to assemble and manage a competent facility management team or outsource to qualified service providers with relevant certifications (e.g., PSIRA for security).
• Financial and Administrative Skills: Ability to prepare detailed financial proposals, maintenance schedules, and manage service contracts effectively.
• Compliance and Regulatory Knowledge: Familiarity with sectoral wage determinations, municipal regulations, and legislative requirements related to property and facility management.
• Project Management: Ability to develop and implement a comprehensive development and operational plan, including timelines, workflows, and crisis response strategies.