Objectives

The primary objective of this tender is to secure office accommodation for the Commission for Gender Equality (CGE) in the Northern Cape Province, specifically in Kimberly. The aim is to establish a suitable facility that supports the CGE's mandate to promote respect for gender equality, protect, develop, and attain gender equality in South Africa.

Scope

The scope of the tender includes:

• Leasing or providing office accommodation in Kimberley CBD with a minimum gross leasable area of 250 m².
• Ensuring the property meets legislative and safety requirements, including disability-friendly amenities.
• Providing management services for the facility, including building maintenance, cleaning, security, and support services.
• Ensuring proximity to public transport facilities within 3 km of the Kimberley CBD.
• Implementing management and operational plans for the office space, including maintenance, security, and service delivery.
• Facilitating site inspections and compliance verification by the CGE.

Technical Requirements

The technical specifications for the office accommodation and management include:

• Property ownership or legal right to lease the property, with supporting documentation.
• Property size of at least 250 m², with detailed property prospectus highlighting condition and compliance.
• Location within 3 km of Kimberley CBD, with proof of proximity via GPS coordinates or maps.
• Availability of building support services such as water, electricity, sanitation, and security, with municipal clearance.
• Provision of a comprehensive maintenance plan covering routine, preventative, and reactive maintenance.
• Management of outsourced services including security and cleaning, with proof of registration and compliance.
• Development of a facility management methodology and implementation plan, including timelines and team structure.
• Site inspection to verify property boundaries, security, cleanliness, accessibility, and compliance with disability requirements.

Skills Requirements

The bidder must demonstrate the following skills and expertise:

• Facility Management Skills: Proven experience in managing office facilities, including building maintenance, security, cleaning, and support services.
• Technical Competence: Ability to develop and implement maintenance and operational plans, including digital tracking systems and emergency protocols.
• Management Team Experience: A team comprising a Facility Manager (minimum 5 years' experience), Administrative Assistant (minimum 3 years), Maintenance Officer (minimum 3 years), and Customer Service/Help Desk personnel (minimum 2 years).
• Outsourcing Management: Ability to coordinate with PSIRA-registered security companies and compliant cleaning service providers, with proof of registration and good standing.
• Project Planning and Implementation: Capacity to develop detailed methodologies, timelines, and workflows for the delivery and management of the office space.
• Compliance and Regulatory Knowledge: Understanding of relevant Acts, legislative requirements, and municipal regulations related to property and facility management.