Objectives

The primary objective of this tender is to appoint a capable service provider to deliver Programme Management Support Services (PMSS) to the Transport Infrastructure Division of the Department of Public Works, Roads and Transport in Mpumalanga Province over a period of three years. The services aim to support the management of the Department’s Transport Infrastructure Capital Expenditure (Capex) Program, including road planning, design, construction, maintenance, oversight, reporting, and capacity building, ensuring efficient, effective, and compliant delivery aligned with national standards and policies.

Scope

The scope encompasses comprehensive programme management functions, including:

• Supporting infrastructure planning, design review, and approval processes.
• Developing tender documentation and managing procurement processes for consultants and contractors.
• Overseeing project implementation, supervision, and quality assurance.
• Managing road construction, rehabilitation, upgrade, and ancillary infrastructure projects.
• Implementing routine, preventive, and special maintenance activities.
• Supporting environmental management, approvals, and compliance.
• Developing and maintaining programme management systems, procedures, and documentation aligned with the Infrastructure Delivery Management System (IDMS).
• Providing strategic advice, capacity building, and training to Departmental staff.
• Ensuring adherence to financial, procurement, and reporting standards, including EPWP compliance.
• Facilitating quarterly reviews, progress reporting, and audit readiness.

Technical Requirements

The technical scope requires the service provider to:

• Establish and operate a Programme Management Unit (PMU) with qualified, experienced personnel, including engineers, technologists, project managers, and quantity surveyors, preferably registered with relevant professional bodies.
• Develop and implement project and programme management plans, including schedules, quality, risk, and financial management systems.
• Support the Department in refining policies, procedures, and standards for infrastructure delivery.
• Ensure all projects are registered with CIDB and comply with national standards (GCC 2025, CIDB guidelines, SANS 10403).
• Manage procurement, contract administration, and payment processes for consultants and contractors.
• Implement monitoring and evaluation systems, including IRM updates, performance indicators, and reporting templates.
• Provide capacity building, training, and knowledge transfer to Departmental staff and stakeholders.
• Ensure environmental and social compliance, including approvals and reporting.
• Support the implementation of the Infrastructure Delivery Management System (IDMS) and related continuous improvement initiatives.

Skills Requirements

The tender mandates the following skills and competencies for the service provider and key personnel:

• Programme Management Expertise: Proven experience in managing large-scale infrastructure programmes, including roads and transport projects, with a focus on time, cost, and quality control.
• Technical Proficiency: Strong background in civil engineering, transport planning, project management, and related technical disciplines, with professional registration preferred.
• Project and Contract Management Skills: Ability to develop and oversee project schedules, procurement, contract administration, and financial management.
• Environmental and Social Compliance: Knowledge of environmental legislation, approvals, and sustainability practices.
• Reporting and Monitoring: Skills in developing and maintaining reporting systems, performance dashboards, and audit-ready documentation.
• Capacity Building and Knowledge Transfer: Ability to train and mentor Departmental staff and stakeholders effectively.
• Communication and Stakeholder Engagement: Excellent communication skills for coordination, reporting, and stakeholder management.
• Environmental and Social Management: Competence in environmental policies, procedures, and compliance monitoring.

Overall, the successful tenderer must demonstrate a combination of technical expertise, programme management capability, environmental awareness, and capacity-building skills to ensure the successful delivery of the Department’s infrastructure projects within the stipulated timeframe and budget.