Objectives

The primary objective of this tender is to appoint a qualified legal firm to provide secretarial support to the Senqu Municipality, specifically to the Council and its Committees. The support includes assisting with governance responsibilities, preparing agendas, supporting meetings, and ensuring compliance with legislation. Additionally, the firm will facilitate skills transfer and support capacity building within the municipal structure.

Scope

The scope of the project encompasses:

• Provision of secretarial services to the Municipality’s Council and Committees for a period of three years.
• Supporting the Speaker of Council, Council members, and Committees in their fiduciary and governance duties.
• Assisting with the preparation and circulation of agendas and work plans.
• Facilitating meetings, including drafting minutes and ensuring proper documentation.
• Providing training and skills transfer to Councillors and municipal staff on governance and legislative compliance.
• Ensuring adherence to applicable legislation, policies, and guidelines.

Technical Requirements

The technical requirements include:

• Experience in providing secretarial support to municipal councils or state-owned entities.
• Capability to compile and circulate agendas in a timely manner.
• Ability to draft accurate minutes and reports of meetings.
• Provision of skills transfer and capacity building support.
• Demonstrated understanding of municipal governance, legislation, and procedures.
• Compliance with all legal, regulatory, and procedural standards applicable to municipal secretarial functions.
• Provision of qualified personnel with relevant experience and professional registration.

Skills Requirements

The tenderer must demonstrate the following skills:

• Proven expertise in municipal secretarial support and governance facilitation.
• Strong organizational and administrative skills.
• Excellent communication and drafting skills.
• Ability to facilitate meetings and produce accurate minutes.
• Capacity to transfer skills and knowledge to municipal staff and Councillors.
• Understanding of legislative frameworks governing municipal operations.
• Professional registration and relevant qualifications in legal or administrative support.
• Experience in capacity building and training within a municipal or public sector context.