Objectives

The primary objective of this tender is to engage a qualified security service provider to deliver comprehensive security management services at the Department of Agriculture's Stutterheim DoA Office in the Amathole District for a period of 36 months. The services aim to ensure the safety and security of departmental assets, personnel, information, and infrastructure in compliance with relevant legislation.

Scope

The scope of work includes:

• Provision of security guards for day and night shifts, including armed guards at specified posts.
• Conducting risk assessments and recommending security enhancements.
• Maintaining visitor registers and security logs.
• Ensuring guards are equipped with necessary tools such as radios, torches, batons, handcuffs, uniforms, name tags, and pocket books.
• Maintaining a fully operational office within the local municipality for at least one year.
• Adhering to legislation including the Private Security Industry Regulatory Act, Occupational Health and Safety Act, Trespass Act, and related regulations.
• Implementing security measures and coordinating delivery, inspection, and proper stacking of security-related materials.

Technical Requirements

The technical requirements specify that the service provider must:

• Be competent, trustworthy, and equipped with the necessary resources and personnel.
• Conduct a risk assessment and submit recommendations for security improvements.
• Ensure guards are properly trained, equipped, and dressed in full uniform with visible name tags.
• Maintain operational offices within the municipality for at least one year, verified through site inspections.
• Provide all required security tools and stationery, including radios, torches, batons, occurrence books, handcuffs, uniforms, and pocket books.
• Ensure guards' salaries and benefits comply with Labour Laws and PSIRA rates.
• Deliver services within agreed timelines, with proper documentation and compliance with contractual obligations.

Skills Requirements

The skills and qualifications expected from the service provider include:

• Registered and accredited security personnel with valid PSIRA certificates.
• Ability to conduct risk assessments and implement security solutions.
• Competence in managing security operations, including guarding, patrols, and access control.
• Proficiency in maintaining security logs, reports, and documentation.
• Effective communication skills, including the use of radios and reporting tools.
• Knowledge of relevant legislation and compliance standards.
• Operational capacity to manage and sustain a fully functional security office within the local municipality.