Tender Summary: Quantity Surveyor Services – Cape Town

Objectives

The primary objective is to appoint a suitably qualified and experienced Quantity Surveyor to manage the reinstatement of SAMSA’s leased office accommodation located at 2 Long Street, Cape Town (floors 18, 19, and 22). The appointed professional will assess the current premises against the landlord’s “white-box” handover requirements, quantify all necessary reinstatement works, develop a comprehensive scope of work and Bill of Quantities, and provide ongoing quantity surveying support throughout the restoration process.

Scope of Work

• Site Inspection & Condition Assessment: Conduct a thorough review of the occupied floors, comparing existing tenant installations against original lease specifications and landlord requirements.
• Reinstatement Planning: Identify and document all required works, including painting, floor screeding, ceiling board replacement, blind and plumbing maintenance, kitchen unit repairs, air-conditioning cover restoration, and removal of signage, data cabling, alarm systems, and access-control infrastructure.
• Documentation Preparation: Develop a detailed reinstatement scope of work specifying locations, quantities, material standards, labour needs, specialist services, and statutory compliance requirements (e.g., Electrical and Plumbing Certificates of Compliance).
• Bill of Quantities (BoQ): Produce a precise BoQ for each floor (18th, 19th, and 22nd) to enable contractors to submit accurate pricing.
• Turnaround Time: Complete the initial assessment, scope of work, and BoQ within 21 working days of appointment, subject to site access.
• Compulsory Briefing: Attendance at a mandatory pre-bid briefing session is required for bid consideration.

Technical Requirements

• Mandatory Registration: The firm must be professionally registered with the South African Council for the Quantity Surveying Profession (SACQSP), with valid proof submitted.
• Local Presence: The bidder must maintain a physical office within the Western Cape Province and have adequate project team resources available locally for continuous site support.
• Evaluation Threshold: A minimum technical score of 75 out of 100 points is required to proceed to financial evaluation.
• Scoring Criteria (100 points total):
  • Firm’s relevant experience (last 5 years): 20 points
  • Client reference letters for similar projects: 40 points
  • Proposed Quantity Surveyor’s relevant experience: 20 points
  • Proposed Quantity Surveyor’s minimum qualification: 20 points
• Pricing Format: Quotations must itemise fees per floor (18th, 19th, 22nd) and include VAT.
• Compliance Documentation: Valid Central Supplier Database (CSD) registration, SARS Tax PIN certificate, B-BBEE certificate, CIPC CK1 document, owner ID copies, and recent proof of address are mandatory.
• Preferential Procurement: Bids will be evaluated using an 80/20 or 90/10 point system, allocating up to 20 or 10 points for specific socio-economic goals (HDI equity ownership, women, persons with disabilities, youth, and locality).

Skills Requirements

• Professional Experience: The nominated Quantity Surveyor must possess a minimum of three years of relevant experience, with additional points awarded for five or more years.
• Academic Qualification: A minimum SAQA NQF Level 6 qualification in Quantity Surveying is required. Foreign qualifications must be accompanied by a valid SAQA evaluation certificate.
• Technical Competencies: Proficiency in conducting structural and fit-out assessments, preparing detailed scopes of work, generating accurate Bills of Quantities, and ensuring compliance with South African building regulations and statutory certification requirements.
• Project Management: Ability to deliver high-quality documentation within strict timelines (21 working days) while coordinating with landlords, contractors, and internal stakeholders.

Notes on Specialised Terms

• White-Box Condition: A landlord standard requiring the leased space to be returned to a bare, functional shell state. All tenant-specific partitions, finishes, and custom installations must be removed, leaving only basic walls, floors, ceilings, and essential services intact.
• Bill of Quantities (BoQ): A formal document detailing every material, component, labour hour, and task required for the reinstatement works, along with measured quantities. It serves as the baseline for contractor pricing and contract administration.
• SACQSP Registration: Mandatory professional accreditation by the South African Council for the Quantity Surveying Profession, ensuring the practitioner meets national standards for ethical practice, technical competence, and legal authority to perform quantity surveying duties.
• Preferential Procurement Scoring: A government-mandated evaluation framework that awards bonus points for socio-economic transformation goals, calculated alongside price competitiveness to promote historically disadvantaged individuals, women, youth, persons with disabilities, and local businesses.