Objectives

The primary objective is to establish a reliable, regulated security presence across designated Waterberg District Municipality facilities. Key goals include controlling access to buildings and parking areas, preventing asset loss and resource leakages, maintaining law and order, protecting municipal property, staff, and visitors, and ensuring systematic incident monitoring and reporting.

Scope of Work

The contract requires the deployment of 22 security officers across five municipal sites: WDM Head Offices, Modimolle Disaster Centre, Lephalale Disaster Centre, Modimolle Abattoir, and Bela-Bela Fire Station. Services operate continuously (24/7) with day shifts (07:00–19:00) and night shifts (19:00–07:00), seven days a week. Each location mandates a specific mix of armed and unarmed personnel. Core responsibilities encompass:

• Access control, visitor logging, and metal detector screening at all entrances.
• Patrol monitoring using installed security clocking stations.
• Vehicular and personal searches conducted under applicable legislation.
• Tracking of laptops and valuable items entering or leaving premises.
• Incident documentation, radio communication, and management of lost articles.
• Strict prohibition of commercial trading by officers on municipal grounds.

The agreement spans 36 months, with annual renewal contingent upon performance evaluation. The municipality reserves the right to adjust the scope based on available funding.

Technical Requirements

Bidders must be fully registered with the Private Security Industry Regulatory Authority (PSIRA) and adhere to PSIRA Grade C operational and pricing frameworks. All deployed officers must complete training through PSIRA-accredited institutions. Armed personnel are required to hold current firearm licenses and competency certificates. The service provider must supply standardized uniforms, protective equipment (including bulletproof vests for high-risk zones), communication radios, incident books, and security clocking devices at every site. Two supervisors must remain on standby 24/7 for emergency response. Financial proposals must be fixed-cost, VAT-inclusive, valid for 90 days, and compliant with PSIRA illustrative salary scales. Monthly progress reports are mandatory, and the municipality retains full ownership of all deliverables and associated data.

Skills and Qualification Requirements

Evaluation prioritizes demonstrated expertise in security service delivery. Functionality scoring heavily weights completed projects, with maximum points awarded for five or more relevant contracts. Key project personnel must possess valid PSIRA accreditation (Grade A, B, or C) and submit comprehensive CVs detailing qualifications, years of experience, and verifiable client references. Mandatory supporting documentation includes:

• Audited financial statements for the past three years.
• Tax compliance PINs and proof of municipal accounts free of arrears exceeding 90 days.
• Letters of good standing from PSIRA and the National Bargaining Council.
• Certified copies of firearm licenses, SAPS screening reports, and PSIRA identification cards for all officers and company directors.

All candidates must pass municipal vetting and clearance procedures. Individuals currently in state service are ineligible.

Key Terms and Conditions

80/20 Preferential Procurement System: A standard South African public procurement model where 80% of evaluation points are allocated to competitive pricing and 20% to designated socio-economic transformation goals (race, gender, youth, and disability representation).

PSIRA Grade C: The baseline regulatory classification for security personnel, dictating minimum training standards, operational protocols, and legally mandated compensation structures.

Control of Access to Public Premises and Vehicle Act: Legislation that legally empowers authorized security officers to conduct searches of individuals and vehicles on municipal properties.

Municipal Bidding Documents (MBD): Standardized legal forms governing contract execution, anti-collusion declarations, dispute resolution, and compliance verification in South African local government procurement.