Objectives

The primary objective is to deliver a comprehensive three-day Moderator training programme for fifty-two (52) nominated officials within the Department of Agriculture. The training aims to equip participants with the necessary knowledge, skills, attitudes, and values to effectively conduct outcomes-based assessments within workplace Education, Training and Development (ETD) environments.

Scope of Work

The service provider must deliver a complete three-day training intervention, including provision of a fully equipped, conducive learning venue. Responsibilities encompass:

• Supplying all training materials (facilitator guides, course manuals, workbooks, presentation slides, portfolio templates, and stationery).
• Managing catering for all meals and refreshments while accommodating special dietary needs according to the prescribed menu.
• Ensuring venue infrastructure meets specified standards, including adequate ventilation, hygienic facilities, flip charts, audio-visual equipment (projector, HDMI cable, PA system/speaker), and reliable power.
• Delivering content focused on moderation within outcomes-based assessment systems and related quality assurance processes.
• Providing post-training deliverables: a comprehensive report, attendance registers, laminated certificates of competency, and a final invoice.

Technical Requirements

Bidders must meet stringent administrative and functional criteria to qualify:

• Submit proof of accreditation from relevant sector education and training authorities (e.g., ETDP SETA, PSETA, SAQA).
• Provide a detailed training plan outlining daily content, methodology, assessment tools, and project timeline.
• Demonstrate company experience in delivering similar training, supported by verifiable references and evidence (invoices, orders, or letters).
• Register on the Central Supplier Database (CSD) and LOGIS, and maintain active tax compliance status.
• Submit all required standard bidding documents (SBDs), company registration papers, a CK document with share certificates, and a signed joint venture agreement (if applicable).
• Proposals will undergo a two-stage evaluation: a functional assessment requiring a minimum threshold of sixty percent, followed by financial and preference point scoring.

Skills Requirements

Facilitators and the service provider must possess specialised competencies in adult learning and assessment moderation:

• Trainers must hold recognised qualifications in ETD, such as a qualification in Directed Education, Training and Development Practices or a National Diploma in Management of Training/HRD.
• Each facilitator must have previously facilitated between five and ten Moderator courses.
• Providers must demonstrate proven experience in delivering adult learning programmes focused on outcomes-based assessment, with verifiable references.
• Competencies in curriculum development, assessment moderation, logistical coordination, venue management, and professional reporting are essential.

Explanation of Unusual/Complicated Terms

• Moderator Course & Outcomes-Based Assessment (OBA): OBA is an educational framework where learner competence is measured against predefined industry or workplace standards rather than instructional hours. A moderator ensures assessment consistency, fairness, and quality assurance across different assessors and training sites.
• 80/20 Preference Point System: A South African public procurement scoring model allocating eighty points to the lowest compliant price and twenty points to designated socio-economic transformation goals (e.g., black-owned, women-owned, youth-owned, or disability-owned enterprises, plus local municipal business promotion).
• CSD & LOGIS: Mandatory government procurement registries. CSD verifies supplier legitimacy and tax status, while LOGIS manages local government infrastructure and service procurement compliance.
• Functionality Threshold: A pre-qualification stage where bids are scored on technical capability. Only proposals meeting or exceeding sixty percent advance to financial evaluation, ensuring only competent providers compete on price.