Objectives

The primary objective of this tender is to appoint a qualified broker or insurance service provider to deliver short-term insurance and advisory services for municipal assets over a period of 36 months. The services aim to ensure effective risk management, insurance broking, and compliance support for the Zululand District Municipality, with an emphasis on leveraging experienced professionals to handle various insurance projects related to municipal assets and risks.

Scope

• Provision of short-term insurance broking and risk advisory services for municipal assets and operations.
• Duration of the service period: 36 months, from 2025 to 2028, with annual performance reviews.
• Coverage includes motor, property, public liability, fidelity guarantees, theft insurance, and related risk management services.
• Engagement involves assisting the municipality in managing insurance policies, claims, compliance, and risk assessments.
• Additional advisory services related to municipal asset risk management and regulatory compliance.

Technical Requirements

Responsiveness and Mandatory Criteria

• Completion and submission of specified forms: MBD 1, MBD 4, MBD 5, MBD 6.1, MBD 8, and MBD 9.
• Valid Tax Clearance Compliance Status Pin Certificate.
• Full CSD (Central Supplier Database) report not older than 30 days.
• Verification of company ownership via CIPC documentation.
• Current municipal account not in arrears for more than 90 days or valid lease agreement.
• Company profile with traceable references.

Functionality and Eligibility Criteria

• Experience in successfully completing at least 3 to 5 short-term insurance projects, including motor, property, liability, fidelity, and theft insurance, within any sphere of government.
• Qualifications and experience of key personnel, including risk management, insurance, and compliance officers, with specified years of relevant experience.
• Compliance with regulatory requirements such as holding a short-term insurance license, membership of SAIA, and registration with the FSB.
• Demonstration of capacity through company qualifications, experience, and recent CVs.

Evaluation and Scoring

• Responsiveness: Mandatory compliance with submission of all required documents.
• Functionality/Eligibility: Scoring based on experience, qualifications, regulatory compliance, and key personnel expertise, with a minimum threshold of 70 points to qualify for further evaluation.
• Financial and specific goals: Allocation of points based on locality, ownership (e.g., BBBEE levels), enterprise location, and other socio-economic criteria, using an 80/20 scoring system.
• Price and specific goals: Final evaluation based on the 80/20 preference point system as per procurement regulations.

Additional Technical Conditions

• Sealed tenders endorsed with tender number and description must be submitted by the stipulated deadline.
• Payment of a non-refundable fee (where applicable) for tender documents.
• No late, telegraphic, or facsimile submissions will be accepted.
• All tenders must comply with the procurement policies and submission requirements outlined in the tender documentation.