Objectives

The primary objective is to repair, renovate, and refurbish the existing Refengkgotso Public Library facility in Deneysville, Free State Province, ensuring structural integrity, modernised services, and compliance with current health, safety, and accessibility standards.

Scope of Work

The project covers extensive building alterations, upgrades, and specialised installations, structured across multiple work packages:

• Building & Structural Works: Demolition and replacement of roof sheeting, flashings, and gutters; installation of thermal insulation; suspended ceiling systems; glazing repairs; and replacement of toilet fixtures, taps, and mirrors.
• Electrical & Security Systems: Upgrading lighting, plugs, and hand dryers; installation of a complete CCTV surveillance network, server room infrastructure, networking switches, power backup units, and servicing of fire extinguishers.
• Finishes & Painting: Comprehensive surface preparation, priming, and application of protective coatings to perimeter fencing, brickwork, interior/exterior walls, woodwork, and steel structures.
• External & Specialised Installations: Supply and erection of a steel carport, installation of a hall projector, and fabrication/mounting of official departmental signage.
• Provisional Sums & Allowances: Budgeted allocations for mechanical ventilation, additional demolition/alterations, external plumbing maintenance, and post-completion library cleaning.

Technical Requirements

• Contractor Registration: Mandatory CIDB grading of 3GB or higher (Construction Industry Development Board contractor competency classification). Joint ventures are permitted if the lead partner meets this threshold.
• Contract Framework: Execution under the JBCC Minor Works Agreement (Edition 5.1, March 2014), a standard South African construction contract framework governing rights, obligations, and dispute resolution.
• Measurement Standards: Pricing must align with the ASAQS Standard System of Measuring Building Work (Sixth Edition).
• Insurance & Guarantees: Contractors must effect contract works insurance (120% of contract sum, R5,000 deductible), public liability cover (R500,000), and supplementary special risk insurance. A construction guarantee (up to 10% of the contract sum) is required before site possession.
• Defects Liability: Three months for general building works, twelve months for electrical and civil installations. Roof leakages will be tested over a six-month period following heavy rainfall.
• Project Duration & Penalties: Strict three-month completion period. Liquidated damages of R6,500 per calendar day apply for delays.
• Price Adjustment: Contract values may be adjusted using CPAP indices (Construction Price Adjustment Formula for inflation adjustments), calculated from the tender closing month.
• Health, Safety & Environmental Compliance: Full adherence to the Occupational Health and Safety Act, Construction Regulations 2014, and the project-specific OHS specification. Site enclosure with a 2m high security fence is mandatory.
• Socio-Economic Mandates: Minimum 50% of unskilled labour must be sourced from immediate local communities. A CLO (Community Liaison Officer for local stakeholder engagement) nominated by the community must be employed throughout the contract duration.

Skills and Personnel Requirements

• Site Management: Appointment of a qualified Site Agent holding a Built Environment qualification with minimum three to five years of practical experience.
• Supervision: Deployment of a General Foreman with at least two years’ field experience.
• Safety Compliance: Engagement of a certified Health and Safety Officer with three to five years of documented experience.
• Subcontracting: Specialist subcontractors must hold appropriate industry registrations. Contractors are restricted from subcontracting more than 25% of the contract value unless preference claims dictate otherwise.
• Documentation: Submission of CVs, qualification certificates, and sworn affidavits for all key personnel. Names and credentials of supervisory staff must be provided upon employer request. Bidders must achieve a minimum functionality score of 32 out of 45 points to remain eligible for contract award.