Objectives

The primary objective of this tender is to appoint a qualified and experienced service provider to execute comprehensive repairs and maintenance works at the Khowa Town Hall toilets. The municipality aims to restore fully functional sanitation facilities while ensuring strict adherence to municipal supply chain management policies, national construction standards, and preferential procurement regulations.

Scope of Work

The project covers multiple trade categories as outlined in the Bill of Quantities:

• Preliminaries: Site establishment, secure storage provision, and implementation of occupational health and safety protocols.
• Building Alterations: Removal and replacement of door ironmongery, locks, and blinds; patch repair of gypsum ceilings; removal and re-fixing of sanitary fittings; cleaning and resealing aluminium rainwater gutters; application of flexible acrylic waterproofing at roof parapet junctions; damp-proofing of exposed walls and floors; installation of timber wall protection skirtings; and internal plastering.
• Sanitary Installations: Supply and connection of two complete low-level WC suites, including cisterns, traps, flush pipes, and heavy-duty double-flap seats.
• Electrical Works: Replacement of ten incandescent lamps and five fluorescent tube fittings, requiring full compliance with wiring regulations.
• Painting: Application of interior PVA emulsion paint on plastered walls and ceilings, plus undercoat and high-gloss enamel on existing wooden doors.
• External Works: Safe eradication of natural bee hives and grubbing up and removal of four tree stumps.

The contract period is fixed at two months, with all quoted rates remaining fixed for the duration of the works.

Technical Requirements

• All materials must be of good industry standard and hold valid SANS approval.
• Workmanship will be continuously monitored and formally inspected by the appointed Project Manager.
• Electrical installations must comply with SABS 0142 (Wiring of Premises). Proof of the executing electrician's registration must be submitted before any electrical work begins.
• Waterproofing and damp-proofing systems must utilize approved proprietary products (e.g., Sika Sealoflex or Sika Cemflex) applied strictly per manufacturer specifications.
• Construction methodologies must follow the Standard Preambles to All Trades (WB20).
• A performance security (irrevocable bank guarantee or certified cheque) must be furnished within thirty days of contract award.
• A twelve-month warranty applies post-acceptance, covering defects arising from design, materials, or workmanship.
• Failure to deliver according to specifications may result in a ten percent penalty deduction on invoice payments.

Skills and Experience Requirements

• CIDB Grading: Minimum Construction Industry Development Board (CIDB) grading of 1GB for building works.
• Proven Track Record: Submission of documented evidence of past similar projects, including contract values, employer names, contact references, and completion dates.
• Specialized Personnel: Engagement of a legally registered electrician for all electrical modifications.
• Compliance Documentation: Valid Central Supplier Database (CSD) registration, Tax Compliance Status (TCS) certificate or PIN, Rate Clearance Certificate (not older than three months), and B-BBEE status verification certificate or sworn affidavit.
• Legal & Ethical Standing: Bidders must not appear on the Register for Tender Defaulters, must not be persons in the service of the state, and must submit a signed declaration confirming no history of supply chain abuse or conflicts of interest.

Key Procurement Terms Explained

• 80/20 Preference Point System: An evaluation methodology where eighty points are awarded based on the lowest compliant price, and twenty points are allocated for designated socio-economic goals (youth-owned, women-owned, black-owned companies, and local economic development within specified geographic boundaries).
• CIDB 1GB Grading: A mandatory competency classification for general building contractors, indicating the bidder meets minimum financial turnover, equipment, and operational thresholds required for public sector construction contracts.
• SANS/SABS Approvals: Certification requirements mandating that all supplied materials and electrical installations conform to nationally recognized safety, durability, and quality benchmarks established by South African regulatory bodies.