Objectives

The primary objective is to procure and supply essential office stationery to the Limpopo Provincial Treasury. The procurement seeks to secure cost-effective, high-quality goods while ensuring timely delivery and complying with provincial supply chain management frameworks. Additionally, the tender aims to advance socio-economic transformation by integrating preferential procurement criteria into the evaluation process.

Scope

The scope encompasses the supply and delivery of nine specified stationery categories to the Provincial Treasury. All goods must be delivered within thirty (30) days of purchase order issuance. The required items and quantities include:

• Permanent Markers (1,440 units)
• Endorsing Ink – Black, 30ml (30 units)
• Standard Metal Staplers (100 units)
• Cube Memo Pads – 800 sheets, 90×90mm (150 units)
• Metal Pencil Sharpeners – 2-hole (60 units)
• Correction Fluid – 20ml (20 units)
• Arch Lever Files – 80mm spine width (150 units)
• Glue Sticks – 43g (96 units)
• Click/Retractable Ballpoint Pens – Black (1,000 units)

Technical Requirements

Bidders must adhere to the following technical and administrative conditions:

• Quotations must be printed on official company letterhead and submitted in the designated bid box before the closing deadline.
• All prices must be firm, inclusive of VAT, and remain valid for a minimum of 120 days from submission.
• A definitive delivery period must be stated; failure to deliver within 30 days triggers automatic purchase order cancellation.
• Completion and submission of prescribed Standard Bidding Documents (SBD 1, SBD 4, and SBD 6.1) is mandatory.
• Tax compliance verification is required via SARS Tax Compliance Status (TCS) PIN or Central Supplier Database (CSD) registration.
• Bidders must fully disclose all directors, trustees, shareholders, or members, and confirm no affiliation with current state employees or their relatives.
• Evaluation utilizes an 80/20 preference point system, awarding 80 points for price and 20 points for specific socio-economic goals.

Skills Requirements

No formal trade certifications or specialized technical qualifications are mandated. However, bidders must demonstrate:

• Operational capacity to source, warehouse, and dispatch the specified stationery volumes within strict contractual timelines.
• Financial stability to sustain fixed pricing and absorb logistics, packaging, and handling costs without escalation.
• Administrative proficiency to accurately complete government procurement forms, maintain active CSD profiles, and uphold SARS tax compliance.
• Quality assurance capability to match specified brands, models, and material standards (e.g., paper weight, pen mechanisms, file dimensions).

Explanation of Unusual or Complicated Terms

80/20 Preference Point System: A standard South African public procurement evaluation model where 80 points are allocated to the lowest compliant price, and up to 20 points are distributed for socio-economic transformation goals. Points are granted for enterprises with ≥51% ownership by black individuals, women, youth, or persons with disabilities, as well as for businesses physically operating within Limpopo province.

CSD (Central Supplier Database): A national government registry that verifies supplier legitimacy, directorship structures, and historical performance. Mandatory registration ensures transparency and prevents duplicate or fraudulent bidding.

TCS (Tax Compliance Status): An automated verification issued by the South African Revenue Service confirming a bidder’s tax obligations are current. It serves as proof of compliance and may substitute or accompany CSD registration.

Firm Pricing: Fixed, non-negotiable quotes that remain unchanged regardless of market volatility, currency fluctuations, or supply chain disruptions. All applicable taxes, duties, and delivery costs must be pre-included in the quoted amount.