Request for Proposal Appointment of Three (3) Service Providers for the Supply and Delivery of IT Hardware, Software and Equipment for a Period of Five (5) Years

BID0925

See details below or the tender documentation

Tender Closed on: 2025-11-14 11:00

Computer Backup Hardware, Software and Support, Computer Software Supply and License Management, Computer, Server and Networking Equipment, ICT Hardware, Software And Network Support Services, Information and Communications Technology, Network Cabling Supplies, Installation and Maintenance

Gauteng, Sandton

South African National Energy Development Institute

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Tender Number: BID0925
Department: South African National Energy Development Institute
Tender Type: Request for Proposal
Province: Gauteng
Closing Date: Friday, 14 November 2025 - 11:00
Place where goods, works or services are required: CEF HOUSE, Block C, Upper Grayston Office Park, 152 Ann Crescent - Sandton - Sandton - 2146
Special Conditions: N/A
ENQUIRIES:
Contact Person: SCM Department
Email: [email protected]
Telephone number: 011-038-4300
FAX Number: N/A
BRIEFING SESSION:
Is there a briefing session?: NO Is it compulsory? NO
Briefing Date and Time:
Briefing Venue:

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to appoint three qualified service providers to supply and deliver high-quality IT hardware, software, and related ICT services to SANEDI over a period of five years. The aim is to upgrade SANEDI’s technological infrastructure, enhance operational efficiency, support strategic goals, and streamline procurement processes to ensure timely delivery of essential IT resources.

Scope

The scope includes the supply, delivery, and support of:

  • IT hardware (e.g., laptops, servers, firewalls, cabling)
  • IT software (e.g., licenses for Microsoft 365, Project, Adobe, Veeam, Tenable Nessus, ManageEngine products, Mimecast, TeamViewer, Visio)
  • Ad hoc ICT services as required by SANEDI

The scope covers all items listed in the pricing schedule, including specific hardware models, software licenses, and associated services, with delivery within seven days of order receipt.

Technical Requirements

The technical specifications include:

  • Dell Latitude 7455 laptops with 12th Gen Intel Core i7 processors, 16GB DDR4 RAM, 512GB SSD, Windows 11 Pro
  • Networking and cabling (Cat 6 for 100 points)
  • Firewall, backup, and security solutions (e.g., Sophos XGS Firewall, Veeam Backup, Mimecast Email Gateway)
  • Software licenses for Microsoft 365 E5, Project 365, Adobe Professional, Tenable Nessus, ManageEngine suite, TeamViewer, Visio
  • Additional hardware and software as detailed in the pricing schedule

All products must meet specified quality standards, be compatible with existing infrastructure, and be supported with warranties and onsite service where applicable.

Skills and Experience Requirements

Bidders must demonstrate:

  • Minimum of 5 years of experience in IT hardware, software, and services
  • Proven ability to supply and support the specified hardware and software, evidenced by reference letters and certificates
  • Partnerships or reseller status with key vendors such as Dell, Microsoft, and Veeam, supported by valid certificates
  • ISO 9001 and ISO 27001 certification or equivalent quality and security standards
  • Experience in delivering similar projects within the last five years, with references on client letterhead
  • Capability to deliver hardware/software within tight timeframes (7 days from order)
  • Ability to provide ongoing support, maintenance, and ad hoc ICT services throughout the contract period

Additionally, bidders must comply with procurement policies, demonstrate financial stability, and meet the criteria for black economic empowerment and other specific goals as outlined in the tender documentation.

This summary is AI generated. Download the tender documents for all the information.

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