Objectives

The primary objective of this tender is to procure suitable office accommodation within Warden CBD, Phumelela Local Municipality, that meets the Department of Public Works & Infrastructure's needs for a functional, compliant, and environmentally responsible space. The lease aims to secure a long-term, Grade B quality office with adequate parking, accessibility, security, and support facilities, ensuring efficient operations for the Department.

Scope

The scope encompasses the leasing of a 94m² office space with 7 onsite parking bays, including one for a disabled person or in close proximity. The accommodation must be fully compliant with relevant building regulations, accessible for persons with disabilities, secure, and capable of supporting the Department’s operational needs. The tender also covers refurbishment, maintenance, and compliance requirements, as well as submission of detailed documentation and certifications to verify suitability and compliance.

Technical Requirements

• Location & Size: Office space of at least 94m², fully isolated with separate entrance and exist points if not part of the rest of the building.
• Building Grade & Certification: Minimum SAPOA Grade C certificate (not older than 12 months), and a current COIDA Good Standing certificate.
• Security & Fencing: Heavyweight perimeter fencing (up to 2m high), security gates, burglar guards, razor wire, and optional electrical fencing with alarm triggers.
• Interior & Support Facilities: Partitioned offices, record rooms with fire dampers, adequate passage widths (minimum 1.5m), ceiling heights (2.4-2.7m), and secure storage.
• Accessibility & Amenities: Facilities for persons with disabilities, ablution facilities, kitchen, and support spaces, all compliant with standards.
• Electrical & Communication: Power points (minimum 12m² per socket), lighting, telephone jacks, trunking, and ICT infrastructure compliant with SITA standards.
• Maintenance & Safety: A detailed maintenance plan, including planned and deferred maintenance, safety certificates, and compliance with health, safety, and fire regulations.
• Additional Infrastructure: Backup power provisions (generator/UPS), security measures, and environmental sustainability features.

Skills & Documentation Requirements

• Legal & Certification Documentation: Valid SAPOA Grade C certificate, COIDA Good Standing certificate, CIPC registration, and proof of property ownership or valid sales agreement.
• Financial & Tax Compliance: Recent annual financial statements, tax clearance certificate or PIN from SARS, and proof of funding sources.
• Operational & Technical Proposals: Detailed layout plans indicating internal and overall building envelope sizes, parking layouts, and compliance with functional and safety standards.
• Specific Goals & Preferences: Evidence of BEE status, black ownership, gender ownership, disability ownership, and local company status, supported by certified documents.
• Maintenance & Security Plans: Comprehensive maintenance schedule, security arrangements, and evidence of compliance with health and safety regulations.
• Additional Supporting Documents: Zoning certificates, land use scheme compliance, and detailed ICT infrastructure plans.