Objectives

The primary objective of this tender is to appoint a qualified service provider to develop a comprehensive three-year strategic overview report for the Regional Innovation Support Programme (RISP) covering the financial years 2023/24 to 2025/26. The report aims to highlight key achievements, outcomes, impacts, lessons learned, and strategic focus areas, ensuring the content is accessible, engaging, and informative for diverse audiences.

Scope

The scope of work includes:

• Phase 1: Data Collection and Analysis – Gathering and summarizing data from RISP reports, policy documents, and stakeholder engagements.
• Phase 2: Design, Development, and Drafting – Creating a draft report of at least 30 pages, including insights on outcomes, impacts, success stories, lessons learned, and profiling of initiatives and beneficiaries.
• Phase 3: Delivery – Producing and delivering three physical copies of the final report and electronic versions, formatted on A4 paper with specified quality standards.

The service provider will collaborate with the RISP Programme Management Unit (PMU), with the PMU responsible for graphic design, aesthetics, and infographics. The provider will also provide regular progress updates and participate in monthly meetings.

Technical Requirements

The technical scope mandates:

• Collection and analysis of relevant reports, policy documents, and stakeholder inputs.
• Development of a comprehensive draft report addressing outcomes, impacts, success stories, lessons learned, and strategic insights.
• Production of physical samples and final printed reports adhering to specified paper quality and formatting standards.
• Delivery of both printed copies and electronic versions in a timely manner.
• Active engagement with the RISP PMU through bi-weekly and monthly progress updates.

Note: Graphic design, infographics, and aesthetic elements are excluded from the scope and will be managed by the PMU.

Skills Requirements

The successful bidder must demonstrate:

• Methodology and Approach: Clear understanding of project scope, objectives, timelines, and resources, with detailed plans and strategies supported by relevant examples.
• Company Experience: Proven track record of at least 8 years in delivering similar strategic reports or related projects, supported by reference letters and evidence of technical expertise in science communication or related fields.
• Project Team Expertise: Academic qualifications in science communication, journalism, or related fields at NQF Level 7 or higher, with extensive experience (minimum 8 years) in implementing similar projects, supported by CVs and relevant credentials.
• Project Planning and Risk Management: Well-structured project plan with clear milestones, timelines, and contingency strategies; comprehensive risk management plan identifying risks, mitigation strategies, and risk ratings.