Request for Quotation for the Appointment of the Professional Minute-taking Provider for the Remainder of the 2026/27

QR2206TETA002134

See details below or the tender documentation

Tender Closed on: 2026-06-25 11:00

Administrative, Secretarial and support activities, Professional Services

Gauteng, Randburg

Transport Education and Training Authority

Scroll down for tender details and to access the tender documents

Transport Education and Training Authority Tenders

Account Functions

You will need an account login to View Tender Documents, Create a Business Listing on the site or to add your details to show your interest in joining a Joint Venture or working as subcontractor for this tender


  • Sign Up
Or Login Using
Please wait. Signing you in...
Or Login Using
Please wait. Signing you in...
Lost your password? Please enter your username or email address. You will receive a link to create a new password via email.
Tender Number: QR2206TETA002134
Department: Transport Education and Training Authority
Tender Type: Request for Quotation
Province: National
Closing Date: Thursday, 25 June 2026 - 11:00
Place where goods, works or services are required: 344 PRETORIA AVENUE, TETA HOUSE - FERNDALE, RANDBURG - GAUTENG - 2194
Special Conditions: Good day Service Provider, Please find attached goods specification and assist to furnish us with your quotation and the following supporting documents. 1. Completed and Signed SBD4 2.Completed and Signed SBD6.1 3.Valid BBBEE Certificate / Sworn Affidavit signed by Commissioner of Oaths 4.SARS Tax Pin Confirm 5.General Conditions of Contract – It’s for noting, don’t submit this document All quotations and supporting documents to be submitted to this email address, [email protected] not later than Thursday, 25 June 2026 @ 11h00, no late quotations will be accepted.
ENQUIRIES:
Contact Person: Palesa Seupe
Email: [email protected]
Telephone number: 011-577-7127
FAX Number: N/A
BRIEFING SESSION:
Is there a briefing session?: NO Is it compulsory? NO
Briefing Date and Time:
Briefing Venue:
eSUBMISSION:
eSubmission Enabled: Submit Tender by eSubmission

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to appoint a professional minute-taking service provider to support TETA's governance and operational meetings for the remainder of the 2026/27 financial year. The successful provider will review, correct, refine, and finalise draft minutes from Quarter 1 and provide professional minute-taking services for meetings scheduled in Quarters 2, 3, and 4. The aim is to ensure accurate recording of proceedings, resolutions, decisions, and action items, thereby supporting effective governance, accountability, record management, and compliance with legislative and governance standards.

Scope

The scope of work includes:

  • Recording and minute-taking of meetings for various structures including the Board, Committees, Chambers, and Management.
  • Reviewing, correcting, refining, and finalising draft minutes prepared during Quarter 1.
  • Providing minute-taking services during scheduled meetings in Quarters 2, 3, and 4 of 2026/27.
  • Drafting minutes from recordings without meeting attendance, ensuring confidentiality and accuracy.
  • Maintaining records for record-keeping and archiving purposes.

Technical Requirements

The technical requirements include:

  • Provision of professional minute-taking, recording, transcription, and related governance support services.
  • Review and finalisation of draft minutes to reflect discussions, resolutions, decisions, and action items accurately.
  • Adherence to TETA's governance standards and legislative requirements.
  • Confidentiality of all information, discussions, and records obtained during service delivery.
  • Reporting to the office of the Company Secretary on all aspects of the services.

Skills Requirements

The skills requirements specify that:

  • The nominated resource must have at least 5 years of experience in minute-taking services for Board meetings.
  • The resource's experience must be reflected in the CV/Profile and completed experience schedules (Annexure A & B).
  • The resource should demonstrate proficiency in accurate recording, refining, and finalising minutes, with attention to detail and confidentiality.
  • Ability to draft minutes from recordings without attending meetings is essential.
This summary is AI generated. Download the tender documents for all the information.

How to Submit a Response / Quote to this Tender

The information needed for submitting your quote is in the description of the tender and the Tender Documents. You will also need documents and templates supplied by the entity that issued the tender, in order to supply the correct business and quote information.

To get the Tender Documents, click on the “Download Tender Documents” button below. This will take you to the Download page for this specific tender. To download the documents, you will need to create a Free Download account and then Login to this account. There is a Registration and Login form on the Download page, or above the tender description on this page. There are also Register and Login links at the top of all pages of this website.

Once you have the Tender Documents, complete them with your details and the quote details and submit to the entity or organisation that issued the tender. The details and method to submit are in the tender description and the tender documents.

Joint Ventures, Consortia and Subcontracting:

Most large tenders are composed of tasks in a number of different fields, and it is not always possible for a single company to cater for all of them, and therefore Joint Ventures and Consortia are formed to then submit a tender together.

Government tenders are also requiring the subcontracting of a percentage of the tender work, and the trouble is then finding Subcontractors to comply with the tender requirements

To assist companies with finding tender partners and subcontractors, you can now submit your contact details and company information on this page, so other interested parties can contact you for purposes of forming Joint Ventures and subcontracting

You will need to supply your details on every tender you are interested in tendering for. For this you need an active Business Listing - Register and Login at My Account to create a Business Listing

NOTE: This is not a tender application form, it is meant to facilitate the meeting of partners to form a Joint Venture or Subcontractor relationship for this tender only


To submit your details for this tender, you will need to Register an account - see the Registration form on this page or go to My Account

If you already registered, please login at My Account

You will also need to create a Business Listing in order to show your information here

Potential Subcontractor and Joint Venture Partners

To view a list of Businesses that match the Categories of this tender,
please Subscribe to a Paid Notification Plan

(If you are already a Paid Subscriber - not Trial, please Login to view this information on this tender)

Why not let us send tenders to your inbox?

from R120 per month