Objectives

The primary objective of this tender is to procure reliable, high-quality pothole repair materials to support local road maintenance and infrastructure rehabilitation within the Masilonyana Local Municipality. The procurement process aims to ensure cost-effective acquisition while advancing municipal transformation targets through preferential procurement policies.

Scope

The scope encompasses the complete supply and delivery of specified road maintenance materials to designated municipal locations. It includes logistical coordination, quality assurance upon delivery, and strict adherence to the municipality's returnable documents and preferential procurement framework. The municipality reserves the right to sub-divide the contract into smaller lots. All quotations must be submitted electronically by the closing date and time; late submissions will be automatically disqualified. Bidders must also comply with mandatory declaration and preference claim forms as part of their submission.

Technical Requirements

• Item 1: 1,000 units of 25kg bags of Cold Asphalt Mix.
• Item 2: 1 unit of SS60 Anionic Bitumen Emulsion supplied in a 200L drum.
• All materials must conform to standard municipal specifications for cold-applied road patching and binding.
• Mandatory submission of MBD 4 (Declaration of Interest) and MBD 6.1 (Preference Points Claim Form).
• Proof of valid company registration, current CSD/tax clearance reports, and certified identification documents for directors/shareholders.
• Quotations must clearly state prices inclusive of applicable taxes and delivery costs.
• Bidders must provide documentary evidence to substantiate any claimed preference points, including proof of address and demographic ownership certificates.

Skills Requirements

While not explicitly enumerated in the tender documents, successful bidders must inherently possess the following capabilities to meet compliance and operational standards:

• Proven track record in supplying construction or road maintenance materials to public sector entities.
• Robust logistics and fleet management capacity to ensure timely delivery across municipal jurisdictions.
• Administrative expertise in accurately completing South African municipal procurement forms and understanding preferential scoring mechanisms.
• Ability to compile and certify required transformation documentation (e.g., company registration, ID copies, CSD reports, locality proof, and HDI status verification).
• Quality control procedures to guarantee that delivered asphalt and bitumen products meet storage and handling standards prior to dispatch.

Explanation of Key Terms

• SS60 Anionic Bitumen Emulsion: A liquid form of bitumen stabilized with an alkaline emulsifier. It allows cold-application for pothole repairs without heating, breaking down upon mixing with aggregate to form a durable binder.
• 80/20 Preference Point System: A standardized scoring model where 80 points are awarded based on competitive pricing and 20 points are allocated for socio-economic transformation goals. Lower prices yield higher price scores, while specific demographic and locality criteria determine the remaining points.
• MBD 4 (Declaration of Interest): A mandatory anti-fraud form requiring bidders to disclose any familial, financial, or employment ties with municipal officials involved in evaluating or adjudicating the tender.
• MBD 6.1 (Preference Points Claim Form): A regulatory document used to claim points under the Preferential Procurement Policy Framework Act, 2000, specifically for locality and Historically Disadvantaged Individuals (HDI) or designated groups.
• HDI/Designated Groups: Enterprises meeting specific ownership thresholds: Black-owned (≥51%), Women-owned (≥30%), Youth-owned, or owned by persons with disabilities. These categories qualify for additional preference points to promote economic inclusion.