Objectives

The primary objective of this tender is to procure professional radio broadcasting services for a promotional outside broadcast event organized by the Department of Tourism. The initiative aims to enhance regional tourism visibility through live radio coverage and integrated digital engagement on a designated date in the Free State Province.

Scope

The contract encompasses a single outside broadcast package scheduled for 10 September 2026 at the Gariep Forever Resort, Gariep Dam, Free State Province. The broadcast window is set for either 09:00–12:00 or 12:00–15:00. Deliverables include:

• 10 pre-event live read advertisements
• 4 live interviews conducted during the broadcast
• 5 accompanying social media posts

Bidders are responsible for supplying all necessary equipment, personnel, and logistical support to execute the complete package within the specified timeframe and venue.

Technical Requirements

The tender documentation does not outline detailed technical specifications beyond the required deliverables. Bidders are expected to provide fully functional outside broadcast infrastructure capable of live radio transmission, high-fidelity audio capture, and real-time digital content distribution. Required technical capabilities include reliable field signal connectivity, portable broadcasting equipment, audio mixing and recording systems, and seamless social media publishing tools. All outputs must meet professional broadcast standards and be delivered within the contracted window.

Skills Requirements

No explicit professional qualifications or certification requirements are specified in the document. However, successful execution inherently demands experienced radio producers, sound engineers, presenters, field reporters, and social media coordinators proficient in live broadcasting, remote location management, and digital content creation. Bidders must demonstrate operational competence in coordinating talent, managing field logistics, ensuring audio quality, and aligning content with the department’s communication objectives.

Explanation of Complex Terms & Compliance Framework

The tender incorporates several standard South African public procurement mechanisms that may require clarification:

• 80/20 Preference Point System: Bid evaluation uses a weighted scoring model where 80 points are allocated to price competitiveness and 20 points to transformation goals. Points are awarded for women-owned equity (maximum 6), black ownership (maximum 12), and SMME/QSE classification (maximum 2).
• HDI (Historically Disadvantaged Individual): Refers to persons who were denied voting rights under the interim constitution prior to 1994 due to apartheid policies. Equity ownership points are only granted if the individual actively participates in daily management and decision-making.
• SBD4 & Bidder Disclosure: A mandatory declaration form requiring bidders to disclose employment by state organs, relationships with procuring officials, and interconnected companies. Failure to disclose linked entities results in automatic disqualification.
• Tax & CSD Compliance: Valid SARS Tax Compliance Status PIN or Central Supplier Database registration is mandatory. Foreign suppliers must confirm residency, permanent establishment, and local tax liability status.