Objectives

The primary objective is to procure reliable personal protective equipment tailored for stage technicians and operational staff at the Mandela Bay Theatre Complex. The procurement aims to enhance workplace safety, ensure ergonomic comfort during extended nine-hour shifts, and support efficient stage operations, particularly during complex setups, scene changes, and overhead rigging activities.

Scope

The tender covers the supply and delivery of specified quantities of utility clothing, safety footwear, and protective gloves to the theatre's designated facility. Suppliers must submit itemized quotations valid for ninety days, adhere to strict submission deadlines, and comply with mandatory public sector procurement regulations. No upfront payments will be issued. All bids require completed statutory disclosure forms and proof of mandatory supplier database registration. Evaluation follows an 80/20 preference point system, weighting price heavily while reserving points for designated socioeconomic and local economic development goals.

Technical Requirements

• Utility Garments: Dark navy Dromax fabric pants (size 2XL) and utility tops (sizes Large and Medium). Dark coloration is specifically required to allow technicians to remain visually unobtrusive during stage scene changes.
• Safety Footwear: Three pairs of Grittgear Mangano size 9 black S1-rated leather safety boots. Prioritization is placed on comfort and impact protection for prolonged daily wear.
• Hand Protection: Multiple pairs of Dromex Mach leather gloves (sizes XL and L) rated 100wp Dg-Mach-100wP. These are specifically engineered for safe handling of heavy stage decks and overhead rigging operations.
• Documentation: Price breakdowns are mandatory. Quotations must appear on official company letterheads. Completed SBD 4 (Bidder Disclosure) and SBD 6.1 (Preference Points Claim Form) are compulsory attachments.

Skills Requirements

The tender does not mandate specialized technical or professional qualifications for the supplier. However, bidders must demonstrate proficiency in South African public procurement compliance, including accurate completion of SBD forms, understanding of the 80/20 preference point evaluation methodology, and ability to maintain active Central Supplier Database registration. Familiarity with occupational health and safety standards for theatrical and industrial PPE is advantageous to ensure correct product matching and compliance.

Key Terms and Specifications

S1 Safety Rating: A European footwear standard indicating slip resistance, heel energy absorption, and a reinforced toe cap. It is suitable for light workshop and stage environments where moderate impact and slip hazards exist.

Flytower: The overhead structural grid in theatres used to suspend lighting, rigging, and scenery. The specified gloves must prevent abrasions, cuts, and crush injuries during manual load handling and rigging at height.

SBD 4 & SBD 6.1: Standard South African National Treasury forms. SBD 4 discloses conflicts of interest, state employment ties, and anti-collusion commitments. SBD 6.1 claims preference points based on demographic ownership (youth, women, black, persons with disabilities) and geographic location under the Preferential Procurement Regulations 2022.

80/20 Preference System: An evaluation framework allocating eighty points to competitive pricing and twenty points to designated socioeconomic and local economic development goals.

CSD Registration: Mandatory enrollment in the Central Supplier Database, the national registry required for all entities contracting with South African public sector institutions.