Objectives

The primary objective of this tender is to appoint a panel of legal service providers with a financial background to provide labour law assistance to Iziko Museums of Cape Town. The selected providers will support Iziko in ensuring compliance with labour legislation, managing disciplinary procedures, and providing legal guidance on employment-related matters in line with Iziko’s Disciplinary Policy and Code of Conduct.

Scope

The scope of services includes:

• Providing legal advice on general labour legislation and its practical application in the workplace.
• Assisting with labour investigations and finalizing investigation reports within five days.
• Drafting close-out reports and recommendations within three days post-disciplinary hearings.
• Chairing disciplinary hearings and mediating disputes.
• Providing training on labour law amendments and employment equity Acts.
• Representing Iziko in labour disputes, including CCMA proceedings.
• Ensuring Employment Equity compliance.
• Handling Trade Union matters, wage negotiations, and industrial actions.
• Reviewing and updating Iziko’s Code of Conduct and Disciplinary Policy.
• Managing retrenchments, strike handling, and related procedures.
• Offering ongoing legal support and advice to the Executive Management on employment law issues.

The contract duration is 24 months, with services to be delivered on a rotational basis by the appointed legal service providers.

Technical Requirements

The technical requirements for the tender include:

• Legal Registration & Qualifications: The law firm must be duly incorporated and registered with the relevant Law Society or Legal Practice Council, with supporting documentation. Legal practitioners must have recognized academic and professional qualifications, be members in good standing, and provide proof of enrollment and good standing.
• Experience & Capacity: The firm must demonstrate relevant experience in labour law services, supported by at least five reference letters from different clients, not older than four years. The lawyers assigned should have a minimum of five years’ experience in disciplinary procedures and labour law advisory roles.
• Approach & Methodology: The proposal must outline the approach to delivering services such as investigations, hearings, dispute resolution, training, and legal representation. It should specify the capacity to assist with all specified labour law services.
• Pricing & Cost Schedule: A detailed cost schedule inclusive of VAT, disbursements, and escalations for each service, with hourly rates for Year 1 and Year 2, must be provided.
• Compliance Documentation: Submission of a Central Supplier Database report, valid tax verification pin, B-BBEE certificate or sworn affidavit, confidentiality agreement, and Bidder’s Disclosure form is mandatory.
• Preference Points & Evaluation: The evaluation will be based on an 80/20 preference points system, with 80 points for price and 20 points for specific goals such as B-BBEE status and employment equity contributions.

All submissions must adhere to the specified criteria to be considered responsive and eligible for evaluation.