Objectives

The primary objective of this tender is to appoint a competent and experienced service provider to verify declarations of interest made by Board Members, Independent Members, and Employees of the National Lotteries Commission (NLC) for the 2025/26 financial year. This verification aims to ensure compliance with ethical standards, good governance principles, and the Risk Management Framework.

Scope

The scope of work includes:

• Conducting independent verification of declarations of interest for Board Members, Independent Members, and Employees.
• Performing searches and validations using:
• Companies and Intellectual Property Commission (CIPC) to identify directorships, shareholding, or company affiliations.
• Department of Social Development (DSD) to identify directorships or involvement in non-profit organizations (NPOs).
• Compiling comprehensive verification reports that include:
• Summary of findings per individual.
• Identified conflicts or inconsistencies.
• Recommendations for mitigating risks.

Technical Requirements

The technical requirements for the service provider include:

• Developing an approved verification methodology detailing search, validation, and reporting processes.
• Utilizing systems for searches, including registration certificates, access letters, or sample reports.
• Providing interim progress reports summarizing work done, challenges, and preliminary findings.
• Delivering a final comprehensive verification report with verified declarations, conflicts, and recommendations.
• Ensuring access to relevant systems (CIPC & DSD) for data validation.
• Adhering to timelines, with the project duration of approximately three months.

Skills Requirements

The successful bidder must demonstrate:

• Company experience in conducting declaration of interest verifications, conflict of interest audits, and ethics or governance verification projects within the last 3-5 years. References must be provided.
• Qualified personnel, including:
• Manager with a bachelor’s degree in risk, compliance, governance, or related fields, with relevant certifications and experience in verification, audit, or compliance projects.
• Verification, data analysis, or risk analysts with relevant qualifications and CVs demonstrating experience in verification and governance reviews.
• Proven access to verification systems (CIPC & DSD) and prior experience in large projects.
• Ability to outline a robust verification methodology, including data sources, quality assurance, and reporting standards.
• Capability to produce professional, detailed reports and deliverables within stipulated timelines.