Objectives

The primary objective is to procure a standardized range of office stationery and related electronic accessories for the Department of Tourism. The procurement seeks to secure cost-effective supplies while complying with national preferential procurement policies designed to advance economic participation for historically disadvantaged groups, women, and small enterprises.

Scope of Supply

Bidders are required to quote for the supply and delivery of the following fixed-quantity items:

• Kangaroo Classic Premium Staplers (6 units)
• Pop-up Flags (10 packs)
• Post-it Notes (Standard and Super Sticky variants, 30 packs total)
• Pritt Stick Glue 40g (10 units)
• Maped Zenoa Scissors 21cm (5 units)
• G-Tec Rollerball Pens Fine Black (10 boxes)
• Sharp 12-Digit Calculators (2 units)
• Stabilo Boss Highlighters (10 packs)
• 1 Terabyte External Hard Drives (8 units)
• Recorders (1 unit)

All quotations must be submitted excluding VAT, with VAT applied at 15% only if the supplier is registered. Bidders must indicate their quoted validity period and planned delivery timeframe.

Technical Requirements

Suppliers must provide new, market-standard goods that strictly match the described specifications. Deliveries must align with official purchase orders issued by the procuring institution, and non-compliant deliveries may be returned at the supplier’s expense. Bidders must complete all prescribed Standard Bidding Document (SBD) forms, maintain active Central Supplier Database (CSD) registration, obtain a Tax Compliance Status PIN, and submit mandatory annexures including disclosure declarations, proof of ownership, and B-BBEE affidavits where applicable. All personal information shared will be processed in compliance with data protection legislation.

Skills Requirements

No specialized technical certifications or professional qualifications are mandated. The tender requires competent supply chain and administrative capabilities, including accurate order fulfillment, reliable logistics coordination, timely delivery execution, and strict adherence to government documentation and compliance protocols. Bidders must demonstrate the organizational capacity to manage procurement paperwork, financial invoicing, and statutory reporting requirements.

Key Terms & Conditions

The tender incorporates several standard South African public procurement mechanisms that require careful attention:

• 80/20 Preference Point System: Evaluation awards 80 points based on price competitiveness and 20 points for socio-economic goals. Specific goal points are calculated using verified percentages of women ownership, black ownership, and SMME classification.
• Historically Disadvantaged Individuals (HDI): Legally defined as South African citizens who lacked voting rights before the 1994 democratic elections, or who are women or persons with disabilities.
• EME/QSE Classification: Exempted Micro Enterprises (annual revenue ≤ R10 million) and Qualifying Small Enterprises (R10–R50 million) qualify for preferential points upon submission of a valid B-BBEE sworn affidavit or accredited certificate.
• Deadlock Resolution: If multiple bidders achieve identical total scores, priority is given to the highest scorer in specific goals. Remaining ties are resolved through random lot drawing.
• General Conditions of Contract (GCC) 2010: The standard national treasury framework governing contract execution, payment terms, liability, and dispute resolution applies to all awarded contracts.