Objectives

The primary objective is to upskill five technical staff members through targeted, hands-on training to ensure proficient operation of live conferencing, streaming systems, and video mixing equipment. The engagement also aims to establish a sustainable knowledge base by producing a comprehensive training manual and providing strategic equipment recommendations that support long-term operational efficiency across all venue types.

Scope

• Deliver face-to-face training for five technical personnel at the designated theatre complex in Gqeberha.
• Cover live conferencing protocols, live streaming workflows, and the practical operation of existing video mixers.
• Adapt training modules to address the technical demands of small, medium, and large performance spaces.
• Conduct a technical assessment to advise on current equipment capabilities versus additional hardware required for optimal, long-term service delivery.
• Provide a detailed training programme schedule for internal calendar planning.
• Produce a structured training manual or booklet for institutional record-keeping and future reference.
• All pricing must be all-inclusive, covering travel, materials, facilitation, and applicable taxes.

Technical Requirements

• Proven expertise in professional audio-visual and IT infrastructure, specifically live streaming encoders, broadcasting software, and video matrix/mixing consoles.
• Capability to design and deliver practical, scenario-based training tailored to varying venue acoustics, signal flows, and audience capacities.
• Ability to perform a technical audit of existing theatre equipment and formulate actionable, scalable upgrade or integration recommendations.
• Competence in instructional design and technical documentation to compile a clear, user-friendly operational guide.
• Availability to conduct sessions face-to-face during the proposed timeframe (Week 1 of October 2026).

Skills Requirements

• Advanced technical proficiency in live event production, signal distribution, and video switching systems.
• Strong facilitation and adult learning methodologies to effectively transfer complex technical knowledge to theatre staff.
• Analytical and consultative skills to evaluate current technological ecosystems and propose cost-effective solutions.
• Project management capabilities to structure a logical training curriculum, timeline, and resource allocation.
• Documentation skills to produce standardised, easily navigable operational guides aligned with institutional compliance standards.

Key Terms & Conditions

Several standard South African public procurement terms apply to this tender:

• 80/20 Evaluation System: Bids are scored primarily on price (80 points) and socio-economic transformation goals (20 points), including ownership demographics, disability inclusion, and local economic development.
• CSD Registration: Suppliers must be registered on the Central Supplier Database, a mandatory national repository for all government contractors.
• SBD Forms: Standard Bidder Disclosure (SBD) 4 and 6.1 forms are compulsory for declaring conflict of interest, state employment relationships, and claiming preference points.
• No Prepayment: Full payment is processed only after satisfactory completion and verification of all deliverables.
• POE Manual: The requested booklet serves as a Proof of Execution/internal compliance document to standardise operations, retain institutional knowledge, and satisfy audit requirements post-training.