Objectives

The primary objective of this tender is to procure a competent service provider to establish and operate a Project Management Office (PMO) for the Transport Education and Training Authority (TETA). The PMO will serve as a central governance, coordination, and oversight structure to ensure alignment, compliance, and effective delivery of TETA’s strategic projects, grants, and initiatives. It aims to enhance institutional effectiveness, streamline project implementation, improve accountability, and ensure that TETA’s projects are executed efficiently, within budget, and in accordance with legislative and regulatory requirements.

Scope

The scope of work includes:

• Implementation and management of the TETA APP and SLA until March 2030.
• Expedited implementation of Discretionary Grants (DGs) and flagship projects in compliance with policies and funding frameworks.
• Overseeing and implementing annual discretionary grants, including evaluation, contracting, and project execution.
• Reviewing and updating TETA’s Audit Remediation Plan and ICT stabilization programs.
• Deployment of resources to support governance, project delivery, compliance, and stakeholder engagement across various projects and programmes.
• Development and adoption of project management methodologies, templates, and tools tailored to TETA’s environment.
• Provision of project leadership, team management, and technical expertise across multiple disciplines including governance, risk management, finance, education, and legal compliance.
• Monitoring and reporting on project progress, risks, financials, and benefits realization at regular intervals.
• Ensuring compliance with PFMA, grant regulations, internal policies, and audit standards.

Technical Requirements

The technical requirements for the service provider include:

• Demonstrated experience in establishing and managing PMOs within government or similar sectors.
• Proven ability to develop and implement project management methodologies aligned with best practices (e.g., PMBOK, PRINCE2).
• Qualified project leaders with at least five (5) years’ experience leading similar projects, preferably with a Chartered Accountant qualification (CA(SA)) and relevant project management certification.
• Provision of a skilled project team with qualifications in governance, ICT, finance, risk management, HR, education, and legal compliance.
• Experience in managing grants, compliance audits, and stakeholder engagement in a public sector or similar environment.
• Ability to develop and utilize project management tools, dashboards, and reporting systems for monitoring progress, risks, and benefits.
• Capability to coordinate and facilitate project lifecycle activities, including initiation, planning, execution, monitoring, and closure.
• Adoption of a tailored project management methodology, including templates for project charters, risk registers, status reports, and benefits tracking.
• Implementation of quality assurance, audit remediation, and risk mitigation processes.
• Use of collaboration and project management software (e.g., MS Project Online, Monday.com, Smartsheet) for effective communication and documentation.

Skills Requirements

The skills and competencies required from the service provider’s team include:

• Project Management: Extensive experience in managing complex projects, with skills in planning, scheduling, resource allocation, and stakeholder management.
• Governance & Legal Compliance: Knowledge of governance frameworks, legislative requirements (PFMA, Skills Development Act), and audit standards.
• Risk & Audit Management: Ability to identify, monitor, and mitigate risks; coordinate audit remediation efforts; and ensure compliance with internal and external audit findings.
• Financial Management: Skills in budget planning, disbursement, financial reporting, and grant management.
• Stakeholder Engagement: Strong communication and interpersonal skills to liaise with government departments, training providers, beneficiaries, and internal teams.
• Technical Proficiency: Competence in project management tools, dashboards, and reporting systems; familiarity with ICT and data management systems.
• Legal & Governance Expertise: Understanding of legal frameworks, contractual obligations, and governance standards applicable to public sector projects.
• Educational & Training Skills: Ability to oversee training programmes, monitor outcomes, and ensure quality standards are met.
• Leadership & Team Management: Proven ability to lead multidisciplinary teams, coordinate activities, and deliver results within stipulated timelines.