Objectives

The primary objective is to procure and deliver new, fully compliant electrical breakers and petrol concrete mixers to Kouga Local Municipality for municipal infrastructure maintenance and construction operations. The municipality aims to secure reliable suppliers capable of fulfilling ad-hoc equipment orders without guaranteed quantities, ensuring timely delivery and long-term operational support.

Scope

• Supply, delivery, and offloading of handheld electrical breakers (jackhammers) designed for heavy-duty demolition of reinforced concrete, asphalt, brick, masonry, rock, and hard ground.
• Supply, delivery, and offloading of petrol-driven concrete mixers suitable for general construction, mortar mixing, and routine maintenance activities.
• Provision of all standard components, accessories, operating manuals, and safety features required for immediate site deployment.
• Delivery must be completed within fourteen calendar days of purchase order issuance. Risk of loss or damage remains with the supplier until a municipal representative signs the delivery note.
• Municipality retains inspection, testing, and rejection rights for non-compliant goods, with replacement costs borne by the supplier.

Technical Requirements

• Electrical Breaker: Handheld configuration, 2000–2200 W input power, weight 25–35 kg, length 625–900 mm, minimum impact rate of 870 blows per minute, vibration level of 4.2 m/s², maximum sound power of 105 dB(A), and sound pressure of 92–93 dB(A). Shank sizes must include 25×108 mm, 28×160 mm Hex, and/or 32×160 mm Hex. Spare parts must be readily available in South Africa.
• Concrete Mixer: Petrol-driven, minimum 400-litre drum capacity, rotation speed of at least 30 rpm, heavy-duty steel drum construction, site-suitable heavy-duty wheels, and a manual tipping discharge mechanism.
• General Specifications: All equipment must be brand new, fit for purpose, and accompanied by a Manufacturer’s Certificate of Authenticity. A minimum twelve-month warranty covering manufacturing defects, engine, hydraulic systems, and vibration mechanisms is mandatory. Equipment must comply with South African National Standards and the Occupational Health and Safety Act No. 85 of 1993.

Skills and Capability Requirements

• Demonstrated logistical capability to execute deliveries within the strict fourteen-day timeframe and manage offloading responsibilities.
• Established after-sales support network ensuring rapid access to spare parts and warranty servicing across South Africa.
• Strong administrative and compliance management skills to prepare and submit mandatory documentation, including SARS Tax Compliance Status PINs, valid B-BBEE certificates or sworn affidavits, municipal billing clearance proofs, and past five-year project references with contactable clients.
• Ability to adhere to strict submission protocols, including original black ink signatures, exact duplication of hard copies on USB/SD media, and proper authorization of signatories via board resolutions where applicable.

Key Terms and Conditions

80/20 Preference Point System: Tender evaluation allocates 80 points to price competitiveness and 20 points to specific socio-economic goals. This framework balances cost efficiency with transformation targets.

Specific Goals Scoring: Points are awarded based on B-BBEE contribution levels and geographic proximity to Kouga Municipality, Sarah Baartman District, or the Eastern Cape. Proof of local operational presence (e.g., municipal accounts or lease agreements) is mandatory to claim these points.

Ad-Hoc Procurement: Listed quantities are estimates only. The municipality reserves the right to adjust order volumes post-award based on actual operational needs, with awards made per line item.

Manufacturer’s Certificate of Authenticity: A formal document from the original equipment manufacturer confirming that supplied items are genuine, newly manufactured, and meet specified technical standards. This certificate integrates into the contract's Quality Control Plan.

OHS Liability Acceptance: Suppliers assume full legal responsibility under Section 10 of the Occupational Health and Safety Act regarding the safety, suitability, and workplace compliance of all articles and substances provided for municipal use.