Objectives

The primary objective is to procure high-performance ICT equipment to equip newly appointed staff, enabling effective execution of core operational functions including communication, data management, reporting, and secure access to internal systems. The procurement aims to enhance operational efficiency, support hybrid work arrangements, ensure compatibility with enterprise software, and maintain strict adherence to organizational cybersecurity and asset management protocols.

Scope

The tender covers the supply and delivery of brand-new, non-refurbished ICT hardware and accessories. Required quantities include fifteen premium executive business laptops, fifteen protective laptop backpacks, fifteen SIM-capable wireless routers, six 130W USB-C chargers, and two full-size wireless keyboards. Suppliers must provide a detailed delivery schedule, ensure all items remain in pristine condition until handover, and comply with a mandatory minimum two-year manufacturer warranty covering all supplied goods. Pricing must be fixed and inclusive of all associated costs such as logistics, insurance, and applicable taxes.

Technical Requirements

• Laptops: Ultra-thin design weighing between 1.2kg and 2kg, available in blue, black, or grey. Must feature an Intel Core Ultra 5 225H or AMD Ryzen 7 8845HS processor, 16GB to 32GB DDR5/LPDDR5X RAM, and a 512GB upgradeable SSD. Displays must be 13-inch or 14-inch with 1920x1080 resolution and touch functionality. Integrated graphics (Intel Arc or AMD Radeon), 45Wh–60Wh battery, and pre-installed Windows 11 Pro or latest version are mandatory. Connectivity requires USB-C, USB-A, HDMI, Ethernet, Wi-Fi, and Bluetooth 5. Built-in camera/audio and TPM 2.0 security chips are required.
• Accessories: Routers must support SIM cards; chargers must be 130W USB-C type; keyboards must be full-size, wireless (2.4GHz), QWERTY layout, spill-resistant, low-profile, with a 10-meter range and battery operation.
• Compatibility & Standards: All devices must be fully compatible with Microsoft 365 and align with current enterprise cybersecurity standards. Previously used or repurposed equipment will be strictly rejected.

Skills & Compliance Requirements

Bidders must demonstrate proven experience in the supply and delivery of ICT equipment, with verifiable contact channels for post-delivery support. Suppliers must possess valid Central Supplier Database (CSD) registration, SARS tax compliance PIN codes, and appropriate Broad-Based Black Economic Empowerment (BBBEE) documentation. Submission requires completed statutory forms, including POPIA consent notices, a signed Supplier Code of Conduct, and a sustainability checklist aligning operations with relevant United Nations Sustainable Development Goals (SDGs) and historically disadvantaged individual (HDI) categories. Technical competence in meeting strict delivery timelines and resolving service issues promptly is essential.

Key Terms & Unusual Requirements

• 80/20 Preference Point System: A standard South African public procurement scoring model allocating 80 points to competitive pricing and 20 points to socio-economic transformation goals (e.g., black-owned, women-owned, youth-owned, SMME, or disabled-owned enterprises). Points are awarded based on verified ownership percentages.
• Fixed-Price Comprehensive Quotation: Suppliers must quote a single fixed price covering the entire scope, duration, and all ancillary costs. Partial or incomplete costing results in disqualification.
• Intellectual Property Vesting: Any custom configurations, documentation, or deliverables developed during contract execution automatically become the exclusive property of the procuring entity.
• Non-Negotiable General Conditions: The contract is governed by standard National Treasury conditions, which cannot be amended by the supplier.