Objectives

The primary objective is to implement comprehensive rodent control and termite treatment services at the Midmar Office Complex and associated workshop/stores under the Department of Water and Sanitation’s Eastern Operations. The initiative aims to preserve infrastructure integrity, extend asset lifespan, ensure occupant safety, and maintain environmental and hygiene standards through proactive pest management, continuous monitoring, and structured maintenance.

Scope of Work

• Locations: Workshop and stores area (~14,853 m²) and office complex (~30,359 m²) at Midmar Dam, KwaZulu-Natal.
• Core Services: Initial pest eradication, ongoing preventive treatment, chemical application, labour provision, transport, and site clearance.
• Deliverables: Detailed implementation plan, maintenance programme, method statement, and regular written reports confirming actions taken after every planned or reactive visit.
• Contract Duration: Completion required within the current financial year, with progress payment issued upon project completion.
• Reporting & Coordination: Immediate notification of uncontracted hazards, vandalism, or structural risks. Staff must coordinate with DWS representatives for access, prioritization, and scheduling to minimize operational disruption.

Technical Requirements

• Full compliance with the department’s technical specifications, documented via a structured compliance matrix (Yes/No format).
• Submission of a comprehensive method statement covering treatment protocols, monitoring schedules, and maintenance procedures.
• Strict adherence to the Occupational Health and Safety Act (Act 85 of 1993) and its Construction, Diving, and Confined Areas Regulations.
• Environmental compliance: safe handling and disposal of chemicals, prohibition of toxic/inflammable material storage without approval, and complete post-work site cleanup.
• Valid workman’s compensation and public liability insurance certificates.
• Administrative documentation: valid Tax Clearance PIN, Central Supplier Database (CSD) report, COIDA letter of good standing, B-BBEE certificate or sworn affidavit, and company registration proof.
• Personnel must wear branded uniforms and maintain professional conduct aligned with client guidelines.

Skills Requirements

• Proven competency and hands-on experience of assigned personnel specifically in rodent and termite control.
• Documented track record of successfully delivering similar pest management contracts.
• Appointment of a full-time, competent project supervisor responsible for daily operations, team coordination, and OHS compliance.
• Capacity to manage logistics, chemical handling, client liaison, and reactive callouts while ensuring service continuity.

Key Terms & Definitions

• OHS Act Section 37(2): A legal provision that transfers full responsibility for workplace health and safety compliance to the contractor during contract execution, shielding the employer from liability for contractor-related incidents.
• 80/20 Preference Point System: A procurement evaluation model weighting 80 points on price competitiveness and 20 points on socio-economic goals (ownership by women, persons with disabilities, youth aged 35 and below, local enterprise location, and B-BBEE Level 1–2 QSE/EME status).
• CSD Report: An official Central Supplier Database document used to verify tax compliance, BBBEE status, and corporate registration.
• COIDA: Statutory insurance under the Compensation for Occupational Injuries and Diseases Act, covering employee injuries or illnesses sustained during work.
• QSE/EME: BBBEE classifications for Qualifying Small Enterprises and Exempt Micro Enterprises, which benefit from simplified compliance scoring and preference points.