Objectives

The primary objective is to secure professional calibration services for two specified laboratory centrifuges. The tender aims to guarantee measurement accuracy and equipment reliability while complying with South Africa’s Preferential Procurement Policy Framework Act, balancing competitive pricing with mandated socio-economic transformation targets.

Scope

The scope encompasses the on-site or laboratory-based calibration of two benchtop centrifuges at the Onderstepoort Veterinary Institute. The successful supplier will perform precision calibration, provide documented proof of compliance, and clearly state warranty terms. The contract falls within the R2,000 to R50,000 threshold, triggering the standard 80/20 evaluation framework.

Technical Requirements

• SANAS Accreditation: The supplier must hold current accreditation from the South African National Accreditation System to legally perform calibration services.
• Equipment Identification: Calibration must target specific units by serial number: Beckman Plate Centrifuge (ALD07M004) and Heraeus PICO Bench Top Centrifuge (286086).
• Supplier Registration: A valid Central Supplier Database (CSD) registration number and complete CSD report must accompany the submission.
• Pricing Structure: All quotations must be denominated in South African Rand and inclusive of VAT, delivery, insurance, and applicable taxes. Price validity periods must be explicitly declared.
• Warranty & Timeline: The duration and extent of warranty coverage must be clearly outlined. A definitive delivery or completion date is mandatory.
• Mandatory Documentation: Signed Standard Bidding Document (SBD) forms, including the Preference Points Claim Form (SBD 6.1) and Bidder’s Disclosure (SBD 4), must be submitted alongside the quotation.

Skills Requirements

No explicit skill matrix is provided; however, the SANAS accreditation requirement inherently mandates that the service provider employ certified metrology specialists and calibration technicians proficient in handling laboratory analytical equipment. Suppliers must possess demonstrable experience in centrifuge calibration, traceable measurement protocols, and compliance with ISO/IEC 17025 standards. Relevant experience documentation may be requested during evaluation.

Key Terms & Unusual Requirements Explained

• 80/20 Evaluation Principle: A South African public procurement scoring model allocating up to 80 points for price competitiveness and 20 points for specific socio-economic goals, including ownership by historically disadvantaged individuals, women, youth, persons with disabilities, Broad-Based Black Economic Empowerment (BEE) status, and SMME promotion.
• SANAS Accreditation: Formal recognition by the national accreditation authority confirming that a laboratory meets internationally recognised standards for technical competence, impartiality, and consistent calibration performance.
• CSD Registration: Mandatory enrolment in the Government’s Central Supplier Database, which validates supplier legitimacy, tax clearance, financial stability, and compliance with municipal and national procurement regulations.
• SBD Forms: Standardised government bidding templates covering anti-collusion declarations, conflict-of-interest disclosures, and preference point claims. Incomplete or unsigned forms result in automatic disqualification.