Objectives

The primary objective is to appoint a qualified service provider to develop comprehensive architectural designs and a Bill of Quantities for a container mall in Flagstaff and Lusikisiki. The initiative aims to advance local economic development by formally clustering informal traders into organized, safe, and attractive mixed-use market spaces. By repurposing marine shipping containers, the municipality seeks to regulate unauthorized trading on municipal land and establish structured commercial hubs that classify businesses by trade type to foster operational synergy.

Scope of Work

The engagement follows a strict six-week phased timeline comprising:

• Inception phase
• Design proposals and three-dimensional visualizations
• Preparation of a bankable Bill of Quantities
• Final close-out reporting

The project covers two municipal sites: Erf 3338 in Flagstaff (4.7 hectares) and Erf 2811 in Lusikisiki (1.3925 hectares). Deliverables include finalized architectural plans, 3D renderings, a detailed cost estimation document suitable for funding approval, and a comprehensive project closure report. Bidders must submit firm pricing inclusive of all taxes and ancillary costs, with the tender remaining valid for ninety days post-closing. Strict adherence to the six-week timeframe is mandatory unless written extensions are approved in advance.

Technical Requirements

Successful bidders must demonstrate the capability to produce structurally sound and commercially viable container-based architectural layouts tailored to the specified sites. Submissions must include a clear methodological approach, a realistic work program, and a complete set of mandatory compliance documents. All bids require tax clearance verification, proof of supply chain management integrity, and adherence to standard municipal bidding formats. Pricing must be fixed, with delivery and implementation costs fully incorporated. The evaluation utilizes an eighty-point price and twenty-point specific goals weighting system, requiring a minimum functionality score of seventy out of one hundred to proceed to financial evaluation.

Skills and Experience Requirements

The project leader must hold a recognized architectural qualification, possess a minimum of five years of relevant experience, provide a current curriculum vitae, and maintain active registration with the South African Council for the Architectural Profession. The bidding entity must submit evidence of prior experience in comparable architectural projects, with up to four relevant appointments evaluated at ten points each. Additional functionality points are allocated for demonstrated capacity, expertise, and a robust methodological proposal. Preference points are awarded based on ownership demographics, including black youth, black women, black individuals, and persons with disabilities, supported by verified documentation.

Explanation of Unusual or Complicated Terms

• Bankable Bill of Quantities: A highly detailed construction cost estimate that meets the stringent financial, auditing, and regulatory standards required by lending institutions or government funding bodies to secure project financing.
• Marine Shipping Containers: Standardized, interlocking steel cargo containers repurposed as modular commercial units for retail stalls, offices, or market facilities, requiring specialized structural reinforcement, insulation, and architectural adaptation.
• SACAP Registration: Mandatory professional accreditation by the South African Council for the Architectural Profession, ensuring the project leader meets national statutory standards for architectural practice and liability.
• Eighty/Twenty Preference Point System: A public procurement evaluation model where eighty percent of the scoring is derived from competitive pricing and twenty percent from designated socio-economic transformation goals, as mandated by national preferential procurement regulations.