Tender Summary: Specification for Training on SCM Bid Committees

Objectives

The primary objective is to procure professional training services focused on Supply Chain Management (SCM) Bid Committees for officials within the Limpopo Provincial Government Department of Transport and Community Safety. The programme aims to equip participants with the theoretical knowledge and practical competencies required to navigate South Africa’s public sector SCM legislative frameworks, uphold ethical standards, and execute the distinct functions of bid committees effectively.

Scope of Work

The successful service provider will be responsible for:

• Facilitating and delivering the accredited training programme.
• Conducting learner assessments aligned with applicable unit standards and quality assurance protocols.
• Arranging or conducting independent assessment moderation.
• Issuing certificates of competence and/or statements of results to successful learners.

Note: The procuring department will independently provide the training venue and catering for all participants.

Technical Requirements

Bidders must demonstrate compliance with the following technical and procedural criteria:

• Accreditation: Valid accreditation from a recognised Quality Assurance Body (QCTO, CHE, SETA, or UMA LUSI) specifically for SAQA Unit Standard 337061.
• Training Capacity: Ability to facilitate training for 21 learners across six specific outcomes, including understanding the SCM model, legislative compliance, ethical conduct, and the roles of the Bid Specification Committee (BSC), Bid Evaluation Committee (BEC), and Bid Adjudication Committee (BAC).
• Documentation: Submission of an original quotation, completed Standard Bidding Documents (SBD 4 and SBD 6.1), proof of accreditation, and reference letters verifying past experience in similar training programmes.
• Evaluation Threshold: A minimum functionality score of 65 out of 100 points is mandatory to qualify for price and preference point evaluations.

Skills and Qualification Requirements

The proposed facilitator must possess:

• A formal qualification at NQF Level 6 or higher in a relevant discipline such as Contract Management, Supply Chain Management, Procurement, Public Administration, Education & Development, or Business Administration.
• Current proof of registration as an official assessor or moderator with a recognised Quality Assurance Body.
• Documented experience in facilitating Bid Committee, Procurement, or SCM training programmes, supported by comprehensive CVs and employer reference letters.
• For foreign qualifications, certified evaluation documentation issued by the South African Qualifications Authority (SAQA).

Key Terms and Unusual Requirements

80/20 Preference Point System: A South African public procurement evaluation method where 80 points are allocated to price competitiveness and 20 points to socio-economic development goals. Preference points are awarded based on verified attributes such as 51%+ ownership by black people, women, youth, persons with disabilities, or military veterans; SMME status; and operational location in rural areas or Limpopo Province.

SAQA Unit Standard 337061: A nationally recognised South African qualification standard detailing the knowledge and practical skills required to function within a public sector bid committee system. Delivery requires strict adherence to QA body guidelines, structured assessment, and formal moderation protocols.

SBD 4 & SBD 6.1: Mandatory government bidding forms. SBD 4 is a bidder disclosure declaration regarding conflicts of interest, state employment, and anti-collusion commitments. SBD 6.1 is the preferential procurement claim form used to verify and claim points for designated group enterprises and other socio-economic goals.

Commercial Conditions: Quoted prices must remain firm and valid for 90 days, inclusive of VAT where applicable. A clear delivery period must be stated. The contract will be awarded to the highest-scoring bidder, and the department reserves the right to negotiate pricing.