Tender Summary: Sport Fundraising, Sponsorship and Resource Mobilisation Training Programme

Objectives

The primary objective is to equip local sport leaders—including club executives, administrators, coaches, school sport coordinators, community volunteers, and municipal officials—with practical skills in fundraising, sponsorship acquisition, and resource mobilisation. The programme aims to reduce over-reliance on narrow funding streams such as membership fees, enabling sport structures to secure sustainable financial and non-financial resources, operate programmes effectively, host competitions, acquire equipment, develop athletes, and improve overall organisational governance.

Scope of Work

The appointed service provider will design and deliver a comprehensive training curriculum for approximately forty participants. Key deliverables include:

• An inception report, detailed training plan, facilitator guide, and assessment tools.
• A resource mobilisation action plan supported by case studies, group exercises, and presentations.
• Printed and digital learner manuals, toolkits, stationery, and presentation materials.
• Delivery of training modules covering the sport funding landscape, sponsor identification, professional proposal development, strategic partnership building, sport marketing and branding, negotiation techniques, income-generating campaign planning, and funder accountability.
• Assessment, moderation, and issuance of accredited certificates for successful participants.
• A comprehensive post-training report detailing attendance, assessment outcomes, moderation results, certification status, photographic evidence, and recommendations for future implementation.

The municipality will provide the training venue. All other logistics, materials, and facilitation costs are the responsibility of the service provider.

Technical Requirements

Bidders must achieve a minimum functional score of seventy out of one hundred to proceed to price and preference evaluation. Mandatory technical criteria include:

• Accreditation & Track Record: Valid agreement with an accredited training provider and submission of reference letters for three to four similar past programmes.
• Compliance Documentation: Tax compliance PIN or Central Supplier Database registration, valid Broad-Based Black Economic Empowerment verification, and proof of up-to-date municipal account payments.
• Quality Assurance: Assessment and moderation must comply with national education and training regulatory standards. The lead facilitator must possess three to four years of relevant experience, supported by registered assessors and moderators.
• Pricing & Validity: All-inclusive costs in South African Rand, valid for ninety days, and fixed for the contract duration. Prices must cover facilitation, certification, travel, accommodation, printing, and administration. Travel expenses will be reimbursed at the applicable national revenue service rate, while accommodation must align with municipal cost-containment policies.
• Standard Declarations: Completion of mandatory municipal bidding templates addressing supply chain management conduct, conflict of interest, and independent bid determination.

Skills Requirements

The service provider must demonstrate specialised expertise in sport-specific fundraising, sponsorship strategy, and resource mobilisation. Essential competencies include:

• Advanced adult learning methodologies and curriculum design tailored to diverse sport stakeholders.
• Proficiency in drafting high-quality funding applications, structuring sponsorship agreements, and developing marketing and communication strategies.
• Strong instructional capability in negotiation techniques, campaign planning, and donor reporting/financial accountability.
• Capacity to conduct formal assessments, moderate participant performance, and issue nationally recognised certificates.
• Robust project management, logistical coordination, and analytical reporting skills to produce actionable insights and structured post-programme evaluations.

Explanation of Key Terms

SAQA/SETA/QCTO Accreditation: Refers to the South African Qualifications Authority, Sector Education and Training Authorities, and Quality Council for Trades and Occupations. These are national bodies that regulate education, training, and quality assurance. Certificates issued under their frameworks ensure standardised, industry-recognised qualification across South Africa.

80/20 Preference System: A public procurement scoring model where eighty percent of evaluation points are allocated to price competitiveness and twenty percent to specific socio-economic goals, primarily Broad-Based Black Economic Empowerment status and supplier locality within the municipal area.

CAMBD Forms: Standard Municipal Bidding Document templates used across South African municipalities. They enforce compliance, require declarations of interest, verify past supply chain conduct, and mandate certificates confirming that bids were determined independently to prevent collusive or restrictive practices.