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Suitably Qualified and Experienced Service Providers for the Preparation of Annual Financial Statements and Mid-term Financial Statements for a Period of Three (3) Years (2026/27 – 2028/29). the Appointed Service Provider Will Also Be Responsible for Compiling and Maintaining a Grap-compliant Asset Register.

T001/03/2026

See details below or the tender documentation

Tender Closed on: 2026-04-02 12:00

Accounting Services, Asset Management, Asset Verification and Fixed Asset Registers, Audit Services - Technical, Operational, Financial, Compliance and Information Technology, Consulting Services, Financial Services and Economics, MFMP, GRAP and mSCOA Compliance, Report Writing and Compiling, Transaction Advisory, Transaction Review and Due Diligence

Northern Cape, Williston

Karoo Hoogland Local Municipality

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Karoo Hoogland Local Municipality Tenders

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Tender Number: T001/03/2026
Department: Karoo Hoogland Local Municipality
Tender Type: Request for Bid(Open-Tender)
Province: Northern Cape
Closing Date: Thursday, 02 April 2026 - 12:00
Place where goods, works or services are required: Mulder Street 2 - Williston, Northern Cape - Williston, Northern Cape - 8920
Special Conditions: Detailed specifications are contained in the tender documents, which can be obtained from Me Diana Vermeulen for a non-refundable fee of R733.70 (inclusive). Payment must be made in advance and proof of payment must be emailed with the request for the documents to [email protected]. Banking details are as follows: Account Name: Karoo Hoogland Municipality, Bank: Standard Bank, Account Number: 083 212 442, Branch Code: 051008, Reference: Tenderer Company Name. Proof of payment must also accompany the submission of the tender documents.
ENQUIRIES:
Contact Person: Mr SJ van Schalkwyk
Email: [email protected]
Telephone number: 053-285-0998
FAX Number: N/A
BRIEFING SESSION:
Is there a briefing session?: NO Is it compulsory? NO
Briefing Date and Time:
Briefing Venue:

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to appoint a suitably qualified and experienced service provider responsible for the preparation of Annual Financial Statements (AFS) and Mid-term Financial Statements (MTFS) for a period of three years (2026/27 – 2028/29). Additionally, the service provider will be tasked with compiling and maintaining a GRAP-compliant Asset Register and transferring skills to municipal staff on these processes.

Scope

The scope of work includes:

  • Preparation of annual and mid-term financial statements in compliance with GRAP and mSCOA standards.
  • Compilation and ongoing maintenance of a GRAP-compliant Asset Register.
  • Physical verification of assets, including landfill sites in Williston, Fraserburg, and Sutherland.
  • Update of related asset registers (Investment Property, Intangible Assets).
  • Reconciliation of financial statements with asset registers and control accounts.
  • Address prior year audit findings and prepare audit working papers.
  • Transfer of skills to municipal staff through training sessions.

Technical Requirements

The technical requirements specify that the service provider must:

  • Use compliant accounting software (e.g., CaseWare) for preparing financial statements.
  • Ensure compliance with GRAP 3 (error correction), GRAP 25 (landfill rehabilitation), and other relevant standards.
  • Assist with the unbundling of infrastructure assets and updating of asset registers.
  • Verify assets physically and ensure accurate depreciation and impairment calculations.
  • Prepare interim and annual financial statements, including prior year error disclosures.
  • Transfer skills to municipal staff through hands-on training and group sessions.
  • Ensure all processes are documented and audit-ready, with proper working papers and reconciliation.

Skills Requirements

The tenderer must demonstrate:

  • Experience in preparing GRAP-compliant financial statements, preferably within the municipal sector.
  • Proven expertise in asset register compilation, maintenance, and physical asset verification.
  • Capability to use and implement compliant accounting software (e.g., CaseWare).
  • Qualified personnel, including at least one Chartered Accountant (CA), with relevant project experience.
  • Ability to transfer skills effectively to municipal staff through training and mentorship.
  • Knowledge of municipal financial policies, GRAP standards, and mSCOA implementation.
This summary is AI generated. Download the tender documents for all the information.

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