Tender Summary: Supply and Deliver an Automatic Density Meter

Objectives

The primary objective is to solicit competitive quotations from qualified suppliers for the supply and delivery of an automatic density meter to the South African Bureau of Standards (SABS). The procuring entity aims to acquire reliable testing equipment capable of accurately measuring the density of footwear samples, ensuring compliance with national standardization and quality assurance protocols.

Scope of Work

• Supply and delivery of one (1) automatic density meter meeting SABS operational requirements.
• Provision of comprehensive technical documentation, including product brochures and specification data sheets.
• Submission of all mandatory statutory compliance forms and a signed Non-Disclosure Agreement (NDA).
• Execution of delivery within agreed timelines, with financial settlement occurring solely upon successful delivery and acceptance of the equipment.

Technical Requirements

• The supplied unit must be an automatic density meter specifically suited for footwear sample analysis.
• Bidders must attach a manufacturer brochure or technical data sheet proving the proposed equipment meets the required specifications.
• Quotations must maintain validity for 120 days from the closing date. SABS reserves the unilateral right to extend validity by an additional 60 days without requiring revised pricing or terms.
• Strict adherence to submission formatting and content instructions is mandatory; late submissions will be automatically rejected.

Skills and Experience Requirements

• Proven Track Record: Bidders must demonstrate prior successful delivery of a density meter or functionally equivalent equipment.
• Client References: A minimum of three (3) verifiable reference letters from previous or current clients must be submitted as proof of capability and past performance.
• Statutory Compliance: Bidders must provide a valid Treasury Central Supplier Database (CSD) registration report, a BBBEE certificate or sworn affidavit, SBD 4 (Bidder’s Disclosure), and SBD 6.1 (Preference Points Claim Form).

Key Terms and Unusual Requirements

• 80/20 Preference Points System: This is a standard South African public procurement evaluation model. Eighty percent of the total score is awarded based on price competitiveness, while twenty percent is allocated to specific socio-economic goals (e.g., black ownership, women-owned enterprises, or businesses owned by persons with disabilities). Bidders must complete the designated claim form to substantiate their demographic profile and earn these points.
• Non-Disclosure Agreement (NDA): Appendix A requires bidders to legally commit to protecting any confidential information shared during the RFQ process. The confidentiality obligation remains enforceable for 12 months after signing.
• No Advance Payment Clause: The client explicitly prohibits upfront or advance payments. Financial compensation is strictly conditional upon verified delivery and acceptance of the goods.
• Strict Communication Protocol: Clarifications must only be directed to a single designated procurement specialist. Unauthorized contact with other SABS staff or any form of canvassing will result in immediate disqualification.