Objectives

The primary objective of this tender is to appoint a compliant supplier capable of procuring and delivering essential spare parts for Yamaha snowmobiles to support the operational maintenance and readiness of the Department of Forestry, Fisheries and the Environment (DFFE).

Scope

The scope covers the supply and delivery of seven specific spare part categories to the East Pier, V&A Waterfront, Cape Town. Required items include:

• Batteries (YB16AL-A2 12V16Ah and YTX20L-BS 12V18Ah)
• Spark Plugs (1275CR8ENGK and 5722BR9ESNGK)
• Two-stroke and four-stroke engine oils (Yamalube series)
• Battery acid (1 litre)
• Quick-start aerosol spray (350ml)

Quantities range from 15 to 100 units per item. All pricing must be fully inclusive of delivery costs and statutory taxes. Delivery will only proceed upon issuance of an official purchase order from the department.

Technical Requirements

• Quotations must be issued on official company letterhead, clearly stating banking details, item descriptions, delivery timelines, and quotation validity.
• Bidders must provide their Central Supplier Database (CSD) MAAA registration number.
• Completed and signed SBD4 (Bidder’s Disclosure) and SBD6.1 (Preference Points Claim) forms are mandatory.
• Pricing must remain firm until delivery, with adjustments permitted only for foreign exchange fluctuations.
• Quotations are deemed valid for 90 days from the closing date unless otherwise specified.
• All applicable taxes (VAT, PAYE, income tax, UIF, and skills development levies) must be included in the bid price.
• Brand names or images in the specification are illustrative; equivalent or compatible alternatives are acceptable.
• Failure to meet documentation requirements or agreed delivery timelines may result in contract cancellation and potential inclusion on the National Treasury’s Database of Restricted Suppliers.

Skills Requirements

This tender does not mandate specialized technical or professional certifications. It is a standard goods-supply contract requiring competent logistical coordination, inventory management, and administrative compliance with public procurement regulations. Suppliers must demonstrate the capacity to manage statutory declarations, maintain tax compliance, and execute timely deliveries to the specified location.

Key Terms & Clarifications

80/20 Preference Point System: Bid evaluation allocates 80 points to competitive pricing and 20 points to transformation goals. Points for specific goals are awarded if the enterprise holds more than 50% ownership by historically disadvantaged groups (Black individuals, women, or persons with disabilities). Claims require a CIPC-issued ownership certificate and valid CSD documentation.

SBD4 & SBD6.1 Forms: Standard South African government procurement templates. SBD4 ensures transparency regarding conflicts of interest, state employee involvement, and anti-collusion commitments. SBD6.1 formalizes claims for preferential procurement points under the Preferential Procurement Policy Framework Act.

Database of Restricted Suppliers: A National Treasury registry that excludes non-compliant or defaulting suppliers from future public sector contracts for up to ten years following due process.

MAAA/CSD Registration: Refers to mandatory enrollment in the Central Supplier Database, which validates a supplier’s tax clearance, B-BBEE status, and eligibility for government contracting. The MAAA reference in this context denotes the master agreement registration required to participate in state procurement.