Tender Summary: Supply and Deliver Vehicle Consumables

Objectives

To procure and deliver essential vehicle maintenance consumables and components to the KwaZulu-Natal Sharks Board’s Maritime Center of Excellence. The procurement aims to ensure fleet operational readiness while adhering to constitutional principles of transparency, accountability, impartiality, and ethical public supply chain management.

Scope

The contract encompasses the supply and delivery of four specific automotive parts and consumables. Bidders must submit detailed pricing for each line item, comply with standard government contracting terms, and meet all statutory compliance requirements. Delivery schedules, performance monitoring, and penalty clauses for delayed fulfillment will be stipulated via official purchase orders upon contract award.

Technical Requirements

• Trailer Male Plug Metal 7-pin (TP7M): 20 units required.
• 5-Core Trailer Cable Wire (CA503650m): 50-meter rolls required. Must feature stranded copper cores, color-coded PVC insulation, and high resistance to abrasion, oil, gas, and moisture to ensure reliable connectivity for vehicle lighting, ABS, and auxiliary systems.
• All-Purpose Grease (50ml): 10 units required. Formulated specifically for heavy-duty plain and rolling element bearings operating under severe conditions, including shock loading in wet environments.
• Grease Cap Dust Cover (62mm): 10 units required. Engineered exclusively for 2.5-ton and 3-ton Burquip axles.

Skills Requirements

No specialized technical, engineering, or installation skills are mandated. Suppliers must demonstrate standard commercial and administrative capabilities, including accurate cost estimation, logistics coordination, inventory management, and strict adherence to contractual delivery timelines. Financial stability and proven experience in supplying automotive consumables to institutional clients are expected.

Key Procurement Terms & Conditions

This tender incorporates standard South African public procurement frameworks. Bidders should note the following key terms:

• 80/20 Preference Point System: A scoring model allocating up to 80 points for competitive pricing and up to 20 points for specific transformation goals, primarily verified B-BBEE ownership levels and supplier database registrations.
• Central Supplier Database (CSD) Registration: A mandatory national registry that validates supplier legitimacy, banking details, and compliance status before contract execution.
• Tax Compliance Status (TCS) PIN: A unique identifier issued by the South African Revenue Service (SARS) confirming the bidder meets all tax obligations. Required for bid validation.
• B-BBEE Verification/Affidavit: Documentation proving compliance with South Africa’s Broad-Based Black Economic Empowerment framework, directly influencing preference scoring.
• Standard Bid Documents (SBDs) & General Conditions of Contract (GCC): Prescribed government forms detailing anti-collusion declarations, conflict-of-interest disclosures, payment terms (typically within 30 days of invoice receipt), and penalties for non-performance or delayed delivery.

All bids must be submitted using official forms, accompanied by mandatory compliance documentation, and delivered by the stipulated deadline. Late submissions will be rejected.