Overview

Mnquma Local Municipality invites bids from accredited and qualifying service providers for the supply and delivery of catering services for its Elderly Month Programme. The tender is a single-stage procurement process evaluated on a 80/20 preference point system, with price accounting for 80 points and specific socio-economic goals for 20 points.

Objectives

• To secure a qualified caterer to provide meals for the municipality’s Elderly Month Programme.
• To promote preferential procurement by awarding points to bidders that meet specific goals, including black-owned enterprises and businesses located within the Mnquma Local Municipality area.
• To ensure compliance with the Preferential Procurement Regulations 2022 and the Prevention and Combating of Corrupt Activities Act of 2004.

Scope of Services

The successful bidder will be responsible for the supply and delivery of catering services for the Elderly Month Programme. The scope includes preparation, packaging, and delivery of meals to designated venues or beneficiaries as specified by the municipality. The contract duration and meal quantities are not detailed in the tender notice but will be defined in the full tender documents.

Technical Requirements

• Valid Catering Certificate – bidders must hold a current and valid catering certificate, demonstrating compliance with food safety and hygiene standards.
• Full Central Supplier Database (CSD) Report – not older than one month, confirming registration and good standing.
• Completed Tender Forms – all returnable MBD forms (MBD 1–9) must be fully completed, signed, and submitted in original form.
• For partnerships, consortia, or joint ventures – a signed joint venture agreement must be submitted, and all parties must be registered on the CSD.
• Proof of specific goals – to claim points, bidders must submit:
  • For black-owned EME/QSE (at least 51% black-owned): fully completed and signed MBD 6.1 and a full CSD report.
  • For enterprises located in Mnquma Local Municipality: municipal rates, a municipal confirmation letter, or a lease agreement proving domicile.
• Fraudulent information will lead to blacklisting for five years.

Skills and Qualification Requirements

• Proven catering capability – the bidder must hold a valid catering certificate and demonstrate ability to supply and deliver meals for a public programme.
• Compliance with public procurement regulations – bidders must not be listed on the Register of Tender Defaulters or be persons in the service of the state.
• Administrative compliance – all mandatory documents must be submitted; failure to do so results in disqualification.
• Specific goals eligibility – bidders seeking the 20 points must meet the ownership or local presence criteria and provide the required proof.

Evaluation Criteria

Bids are evaluated in two stages:

1. Stage 1 – Administrative Compliance: Bidders that do not meet mandatory and other bid requirements are deemed non-responsive and excluded.
2. Stage 2 – 80/20 Preference Points: Price (80 points) and specific goals (20 points) are scored. Specific goals are awarded only if the required proof is submitted.

Important Conditions

• The municipality is not obligated to accept any tender and may accept the whole or part of a proposal.
• Bidders must not be listed on any tender defaulters register.
• All tender documents must be original; copies are not accepted.