Objectives

The primary objective is to procure and deliver essential electrical infrastructure components to Sakhisizwe Local Municipality to support municipal power distribution and maintenance operations. The municipality seeks a reliable, qualified supplier capable of fulfilling the order within a strict timeframe while adhering to national public procurement regulations and transformation targets.

Scope of Work

The tender covers the supply and delivery of the following items:

• One (1) unit of a 200KVA 3-Phase 22KV to 400V Transformer (Inland model), including protection padlocks, a toolbox, and a 5-tier double-handle electrical toolkit.
• One (1) unit of a 3030 Clamp-On device.

All deliveries must be made to the designated municipal location within the contract validity period. Prices are fixed, and no adjustments will be permitted during the contract term.

Technical Requirements

• Product Standards: All supplied goods must be brand new, unused, and represent the most recent models available, incorporating current design and material improvements.
• Warranty: A mandatory warranty of twelve (12) months from delivery acceptance or eighteen (18) months from shipment date, whichever occurs first. Defective items must be repaired or replaced at the supplier’s expense.
• Packaging & Transport: Packaging must ensure protection against transit damage, extreme weather, salt exposure, and rough handling, accounting for remote delivery locations.
• Inspection & Testing: The municipality reserves the right to inspect, test, or analyze goods before, during, or after delivery. Non-compliant supplies will be rejected at the supplier’s cost.
• Incidental Services: The supplier may be required to provide installation, commissioning, operational manuals, staff training, and maintenance support as stipulated in the special conditions.
• Performance Security: A bank guarantee or certified cheque must be furnished within thirty (30) days of contract award to guarantee fulfillment.

Skills and Experience Requirements

• Proven Track Record: Bidders must demonstrate past experience in supplying similar electrical materials or infrastructure components. Detailed references are required, including project descriptions, contract values, employer names, and contactable references.
• Regulatory Compliance: Suppliers must maintain valid Tax Clearance Status (TCS) or Central Supplier Database (CSD) registration, along with an up-to-date B-BBEE status verification certificate or sworn affidavit.
• Operational Capacity: Demonstrated ability to execute the contract within the three-month validity period, including financial stability and logistical capability to handle specialized electrical equipment.
• Compliance Declarations: Submission of completed Municipal Bidding Documents (MBDs) confirming independence from state employees, absence of corrupt/fraudulent convictions, and adherence to supply chain management policies.

Notable Terms and Conditions

80/20 Preference Point System: Bid evaluation allocates 80 points to the lowest price and 20 points to specific socio-economic transformation goals (woman-owned, youth-owned, locality-based, black-owned, and black-owned companies). Points are awarded based on verified documentation submitted with the bid.

Fixed-Term Contract: The agreement is strictly valid for three months. Rates are fixed, and failure to deliver as specified results in a 10% penalty deduction per invoice.

Independent Bid Determination: Bidders must legally certify that the bid was prepared independently without collusion, communication, or price-fixing with competitors, in accordance with national competition legislation.